Accounting Specialist

A well-established California law firm is seeking an Accounting Specialist to join its Finance team. This role is ideal for a detail-oriented professional with strong payroll and accounts payable experience who thrives in a fast-paced, deadline-driven environment. The Accounting Specialist will play a key role in supporting financial operations, ensuring accurate payroll processing, managing vendor payments, and maintaining compliance with firm policies.

RESPONSIBILITIES:

Payroll:

• Process semi-monthly and off-cycle payroll using the firm’s HRIS (Dayforce)

• Ensure accurate calculation of wages, deductions, and withholdings

• Process wage garnishments, levies, and other court-ordered payments

• Review timesheets for accuracy prior to payroll processing

• Maintain and update employee payroll records, including terminations and status changes

• Resolve payroll and benefits discrepancies and respond to employee inquiries

• Maintain payroll documentation and ensure compliance with internal controls

• Generate and provide monthly payroll reports to management

• Maintain strict confidentiality regarding employee compensation and sensitive HR matters

Accounts Payable:

• Process daily accounts payable and review vendor invoices

• Set up and maintain vendor accounts

• Reconcile expense reports and credit card statements for attorneys and staff

• Ensure compliance with firm expense policies

• Prepare and issue payments, including vendor and trust checks

• Obtain required approvals and signatures for payments

• Support month-end and year-end accounting close processes

Additional Responsibilities:

• Assist with financial reporting and accounting department projects

• Maintain accuracy and attention to detail under tight deadlines

• Collaborate with attorneys, staff, vendors, and leadership

• Provide support for other accounting and finance functions as needed

QUALIFICATIONS:

• Bachelor’s degree preferred or equivalent work experience

• 5 years of progressively responsible experience in payroll and accounts payable

• Experience in a law firm or professional services environment preferred

• Experience with accounting systems such as SurePoint preferred

• Strong understanding of payroll processes, compliance, and internal controls

• High level of integrity and ability to maintain strict confidentiality

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Ability to work under pressure in a fast-paced, deadline-driven environment

• Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors

• Proficiency in Microsoft Office and accounting systems

WORK ENVIRONMENT:

• Onsite role based in Oakland, CA with hybrid flexibility after probationary period

• Fast-paced, collaborative finance and accounting environment

• Requires reliability, accuracy, and ability to meet strict deadlines

BENEFITS:

• Medical, Dental, and Vision Insurance

• 401(k) Retirement Plan

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Paid Time Off

• Professional Development Opportunities

• Additional firm-sponsored benefits