Conflicts Assistant

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Milwaukee office is currently seeking a Conflicts Assistant to join our team! The right candidate will support and work with a team of Conflicts Analysts by assisting with the processing of new intake requests from submission through number assignment. This person will perform front end processes of assigning client/matter numbers and create standard party records as well as processing all IP patent prosecution and trademark/copyright registration matters. Additionally, the Assistant will respond to general intake questions from attorneys & assistants via email and handle general tasks associated with the firm’s intake system and performs OPEN conflicts database cleanup.

Responsibilities

• Respond to a steady volume of inquiries regarding use of the firm’s intake system, status of forms, and conflict and intake procedures sent to the department’s internal email folder by attorneys and assistants. Route conflict related inquiries and waivers to the appropriate staff
• Direct any phone calls received from outside callers to the appropriate attorney
• Review and process all submitted IP patent prosecution and trademark/copyright registration matters, as well as all submitted new matter/new sub-matter forms, which do not require a conflict check, to ensure accuracy and completeness. This includes, for example, intake coding and billing arrangement descriptions. Communicates any conditional number assignment requirements to the submitting attorney and works with both the submitting attorney and the approver to resolve any questions regarding conditions
• Receive and process approved intake forms for client/matter number assignment; creates and maintains standard party records in conflict database. Create declined matter numbers for all work which was declined due to an unresolvable conflict
• Assist department staff and attorneys’ assistants with locating and identifying the status of intake forms and transferring or moving forms among assistants. Purge all forms that are requested to be cancelled by attorneys or assistants, asking about the acquisition of confidential information where appropriate. Route cancelled Additional Parties forms to Conflicts Analysts to determine if party was involved in the matter
• Approve forms on behalf of OPEN approvers in various stages including Billing Partner review, OMP and/or PGC review stages
• Perform ongoing database cleanup work involving reducing and eliminating multiple standard parties for the same entity in OPEN. Perform other related duties as assigned, including but not limited to, various department project initiatives. Work with attorneys, assistants and other end users to receive finalized copies of engagement letters, disengagement letters, Outside Counsel Guidelines, and other intake-related documents. Review these copies and note any discrepancies between the draft letter and the finalized letter; routes any such discrepancies to the Conflicts Analysts for further handling. Image these documents for inclusion in the firm’s Document Management System
  
  

Qualifications

• Bachelor’s Degree required
• Minimum of one (1) year of professional work experience required
• Must have strong communication, customer service and organizational skills
  
  

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

Milwaukee - $50,100 to $65,100

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

About Foley & Lardner

Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.

For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.