What are the responsibilities and job description for the Administrative Assistant/Accounting Clerk position at Fogle Pump & Supply, Inc?
Administrative Assistant / Accounts Receivable Specialist
The Administrative Assistant / Accounts Receivable Specialist provides administrative support to ensure efficient office operations while managing accounts receivable functions, including invoicing, payment processing, and customer account follow-up. This role requires strong organizational skills, attention to detail, and professional communication with internal teams and external customers.
Administrative Duties
- Provide general administrative support, including answering phones, managing emails, greeting clients and ringing up retail transactions.
- Maintain organized digital and physical filing systems
- Prepare correspondence, reports, and documents as needed
- Balance daily cash sheet and make deposits
- Order office supplies and breakroom supplies and coordinate with vendors
- Assist management and team members with day-to-day operational tasks
Accounts Receivable Duties
- Generate and send customer invoices accurately and on time
- Post payments (checks, ACH, credit cards) to customer accounts
- Monitor accounts for overdue balances and follow-up on past-due invoices
- Communicate professionally with customers regarding billing questions and payment status
- Maintain accurate customer records and account documentation
- Reconcile accounts receivable balances and assist with monthly reporting
- Coordinate with accounting or management regarding discrepancies or collection issues
Cleaning & Office Maintenance Duties
- Maintain cleanliness and organization of common office areas, including reception, breakroom, and conference rooms
- Clean and restock breakroom supplies (coffee station, refrigerator, microwave, etc.)
- Empty trash and recycling bins as needed
- Wipe down desks, counters, and shared equipment
- Monitor cleanliness and notify management of maintenance or repair needs
- Ensure office areas present a professional appearance for staff and visitors
Qualifications & Skills
- High school diploma or equivalent required; associate degree or accounting coursework preferred
- 1–3 years of experience in administrative support and/or accounts receivable
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with accounting or invoicing software (QuickBooks and Service Titan) preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High level of accuracy, attention to detail, and confidentiality
- Ability to work independently and manage multiple priorities
Job Type: Part-time
Pay: $20.00 - $23.00 per hour
Expected hours: 20 – 30 per week
Work Location: In person
Salary : $20 - $23