HVAC Facilities Supervisor

Job Description

Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property visions to life with a commitment to improving both the environment and the community. For additional information, please visit www.hobbsbrook.com. HBRE is the real estate division of FM.

Job Details

• Location: Waltham, MA (site-based)
• Status: Full-time, non-exempt
• Schedule: Early shifts starting 7:00 a.m.; open availability required based on business needs as needs arise (including evenings)
• On-Call: As needed/rotating based on business needs. Not on a set schedule.
• Relocation: Not offered
  
  

Qualifications

As the Facilities Engineering Supervisor, you will supervise the day-to-day operation, maintenance, and continuous improvement of building systems within a corporate commercial office environment in Waltham. You’ll lead a hands-on team supporting HVAC, electrical, building, and grounds functions; coordinate vendors and contractors; and help manage operating and capital work to keep the workplace safe, reliable, and customer-ready.

Leadership & People Management

• Supervise and develop the Facilities Engineering team; provide day-to-day direction, coaching, and training.
• Support hiring, onboarding, and cross-training to build depth across building systems.
• Build schedules and assign work to meet operational priorities and service-level expectations (including early/late coverage as needed).
• Set performance expectations, conduct performance check-ins/reviews, and deliver timely feedback.
• Create and administer performance improvement plans (PIPs) and corrective action documentation as appropriate, in partnership with HR.
• Lead regular team huddles to review priorities, ongoing work, safety topics, and resource needs.
  
  

Budget, Utilities & Cost Management

• Support the planning and day-to-day management of the Facilities operating budget and capital work (tracking spend, forecasting needs, and identifying cost-saving opportunities).
• Monitor utilities usage, investigate variances, and partner on energy and water conservation initiatives (including rebates and incentives where available).
• Help identify and prioritize corrective maintenance and renewal needs based on asset condition, risk, and business impact.
  
  

Safety, Environmental & Regulatory Compliance

• Oversee regulated waste, hazardous materials, and vendor documentation as applicable to commercial building operations.
• Coordinate specialty contractors when needed (e.g., asbestos/lead awareness work, remediation, or other regulated activities) and ensure required permits, training, and documentation are in place.
• Maintain compliance records and inspection documentation (e.g., manifests/receipts, contractor licensing and safety documentation, and required agency filings).
• Manage oil tank testing programs and related documentation.
• Ensure compliance with OSHA requirements and internal safety standards; lead corrective actions and continuous improvement.
  
  

Projects, Renovations & Vendor Management

• Review plans, equipment selections, and scopes with engineers, contractors, and internal partners to ensure standards, safety, and maintainability in a corporate office setting.
• Coordinate base-building work and office renovations/tenant improvements (e.g., office reconfigurations, conference room upgrades); attend project meetings, track commitments, and escalate risks/issues as needed.
• Support bid reviews and contractor selection; manage day-to-day contractor performance, site safety, and work quality.
• Partner with property management and workplace stakeholders to schedule work, communicate impacts, and minimize disruption to building occupants.
  
  

Inspections, Fire/Life Safety & Emergency Readiness

• Schedule and coordinate annual inspections with FM and the Waltham Fire Department across all buildings.
• Ensure inspections cover general building condition, HVAC and electrical equipment, and fire protection systems (including annual fire pump testing and extinguisher inspections).
• Maintain complete and audit-ready inspection, testing, and maintenance records.
• Support incident response and emergency escalation to stabilize building systems and restore safe occupancy.
  
  

Required Qualifications

• 8 years of experience operating and maintaining facility/building systems and equipment (e.g., HVAC, electrical, plumbing, controls/automation, building and grounds).
• Demonstrated supervisory experience with direct responsibility for managing employees (hiring support, scheduling, performance management).
• Proven ability to coach and develop staff, and to address performance issues—including documenting corrective actions and administering performance improvement plans (PIPs).
• Strong troubleshooting and diagnostic skills across MEP systems; ability to read and interpret blueprints, schematics, and technical documentation.
• Working knowledge of safety and regulatory requirements applicable to building operations (including OSHA).
• Proficiency with Microsoft Office and computerized maintenance/work order systems (CMMS).
  
  

Physical Requirements

• Ability to lift up to 50 pounds.
• Ability to work at heights (ladders/scaffolding) and safely operate tools/equipment commonly used in facilities maintenance.
• Ability to wear required PPE (e.g., respirator, gloves, eye and hearing protection).
• Ability to stand for long periods of time
  
  

Education & Licenses

• Required: High school diploma, GED, or equivalent work experience.
• Required: State licensure HVAC Refrigeration
• Required: OSHA 10 or 30 (or ability to obtain OSHA 10 – General Industry).
  
  

The hiring range for this position is $106,000 to $132,200 annually. Final offers are based on factors such as geographic location, education, skills, and experience. This role is eligible for FM’s Total Rewards program, including an incentive plan, health and well-being programs, 401(k) and pension, career development and tuition reimbursement, and time off.

Hobbs Brook Management LLC is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.