What are the responsibilities and job description for the Manager, Document & Data Management position at Fluor Federal Services?
At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.
Fluor is a leading government contractor with a proven track record of delivering high‑value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.
Job Description
This position manages single to multiple Project Document & Data Management (PDDM) functions for one or several projects. This role provides supervision, direction, and training to PDDM Technicians, Specialists, Supervisors, and Analysts (on and off site). Having a full understanding of all PDDM functional roles, this position should be able to perform any role in PDDM and/or teach in an efficient manner while maintaining effective communication with Project Client, internal taskforce members, field personnel, and Fluor global team members. This position requires consistent exercise of discretion and independent judgment with respect to matters of significance. This position may step in for an absent lead or be expected to lead a project with multiple small scopes or a mega project which therefore requires acute knowledge and experience in understanding and interpreting client specifications. This role may also be required to act as Operations Lead for specific projects.
- Manage all aspects of a project life cycle including scope definition, developing a detailed plan, tracking, managing, and communicating project status
- Assist Senior Manager with group development, workforce planning and project work hour estimates for various projects
- May be required to give presentations to clients, projects, or management
- Work closely with PDDM leads to perform general technical and administrative tasks as necessary providing direct supervision to support and meet project goals; perform associated problem solving, duties, and analytic tasks
- Utilize Fluor's document management system (DMS) at a high level
- Responsible for workforce planning for various projects
Basic Job Requirements
- Accredited four (4) year degree or global equivalent in applicable field of study and fifteen (15) years of work-related experience or a combination of education and directly related experience equal to nineteen (19) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
Must be able to provide proof of U.S. citizenship
Labor Forecasting & Hour Tracking-Develop, maintain, and independently analyze labor‑hour forecasting models, including Estimated vs. Required vs. Actual hours, and provide variance interpretation and corrective‑action recommendations to senior management. Produce and utilize forecasting tools (Excel, Power BI, or equivalent) to support workforce planning and project execution.
Performance Accuracy Measurement & Quality Loop-Establish and monitor key performance indicators (KPIs) with defined targets to ensure quality and accuracy of PDDM deliverables. Implement and oversee a closed‑loop quality process including defect identification, corrective‑action workflows, coaching routines, and recognition mechanisms.
Processing Speed Monitoring & Baselines-Create and maintain processing‑speed baselines with clear rationale; routinely compare actual performance against targets to identify trends, risks, and slowdown sources. Conduct regular data‑driven performance reviews with supervisors and guide them in appropriate corrective or reinforcing actions.
Contractual Service Requirements & Compliance-Interpret and operationalize client contractual requirements into clear compliance workflows, checklists, escalation paths, and monthly compliance reviews. Maintain a compliance matrix and ensure all PDDM activities adhere to contractual obligations and audit expectations.
Labor Spending Oversight & Budget Alignment-Track and analyze labor spending using structured cost‑management methodologies, including Required vs. Actual vs. “Should‑Have‑Cost” comparisons, tied to as‑sold project assumptions. Identify cost variances, assess root causes, and recommend or execute corrective actions to maintain budget alignment.
Deliverables, Reporting Cadence & Meeting Structure-Prepare and deliver routine operational reports, including Labor Hour Analysis reports, monthly updates, and staff meeting materials that provide clear visualizations, trend analysis, and strategic linkage to project and organizational goals. Establish and maintain structured meeting cadences with defined purposes (e.g., staff meetings, one‑on‑ones, contract reviews) to ensure consistent communication and decision‑making.
Preferred Qualifications
- Advanced (Master’s) degree or global equivalent preferred
- Thorough, working knowledge of and experience with computers such as word processing, spreadsheets, internet, and document management systems
- Strong leadership experience for projects and people
- Experience working with senior management
- Must be able to troubleshoot
- Demonstrated problem solving and decision making skills
- Ability to adapt to change, to work under pressure and manage multiple tasks and priorities
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.
Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
To be Considered Candidates: Must be authorized to work in the country where the position is located.
Salary Range: $103,500.00 - $191,500.00
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time OffSalary : $103,500 - $191,500