What are the responsibilities and job description for the Construction Project Administrator position at Flotech Environmental?
Executive Summary:
Flotech Environmental is a fast-growing, leading, underground utility / pipeline maintenance specialty contractor specializing in jet-vac cleaning and CCTV pipeline inspection and trenchless pipe rehabilitation of storm and wastewater pipeline infrastructure throughout Florida.
Our team of qualified and dedicated professionals have worked together for 20 years and provide a standard of excellence to agencies, municipalities, contractors, property management companies and engineering firms in maintaining critical infrastructure against water inflow and infiltration.
Flotech is searching for a star Project Administrator to join our growing South team in Miami, FL. This role is for a highly organized individual who thrives in a fast paced and dynamic work environment (office and field), while maintaining strong attention to detail, tapping into problem solving skills to meet project objectives.
As a Project Administrator you will play a critical role in client communications, scheduling with field operations and clients, project planning, mapping, preparation and quality control of client deliverables on a daily basis. Additionally, quantitative analysis and reporting is key - ensuring accurate revenue recognition, cost controls, budgeting and efficient billing processes.
As part of a growing statewide team, you’ll have the opportunity to work on high-profile municipal infrastructure projects, collaborate with experienced industry leaders, and grow into higher-level operations or project management roles.
The Project Administrator reports to the Area Manager.
- 80-90% in office, 10%-20% in field
- May require travel and emergency response
Key Responsibilities:
- Project Support and Coordination
- Support Project Managers and Field Ops in execution project goals (schedule coordination, project planning and project tracking)
- Ensure required permitting, material ordering and equipment are planned in advance of the start of work
- Create project maps in ArcGIS, including asset IDs, to support field crews with planning, sequencing, and business development proposals
- Support Field Operations and Estimating creating cost estimates for all project work orders
- Support Business Development and Estimating teams with quantity takeoffs and jobsite visits
2. Project Monitoring and Reporting
- Ensure accurate tracking, recording and reporting of all active projects on a daily basis, supporting field crews, as needed (supporting all aspects of administration and documentation)
- Audit production data / timecards from field crews for project manager's review and acceptance
- Verify, track and forecast project costs as per Estimator’s budget
3. Client Communication and Deliverables
- Assist project manager with project deliverables preparation, presentation, and submission, including but not limited to daily QAQC per NASSCO PACP/LACP/MACP standards, GraniteNet inspection reports, ARC GIS system input and pipe condition assessment reports
- Demonstrate high standards of communication and organization with clients on project updates
4. Project Financial Management
- Assist project manager in project billing and job costing, ensuring prompt billing and reporting
- Assist with daily budget tracking and variance analysis
- Assist Accounting team in periodic financial reviews, including revenue recognition and job cost review, equipment cost review, project cost management, billing preparation, and operational expense review
- Review and maintain regional expense reports, enforcing company expense policy
5. Team Coordination and Resource Management
- Assist Fleet Manager in coordination of Mechanics and Technicians for optimal equipment maintenance and utilization, as well as reporting
- Act as a regional liaison for HR, IT, and business management, as needed
- Assist with software training and implementation
- Enforce operations and accounting controls, policies, and SOPs
- Promote ongoing Safety First Culture
Qualifications:
- Bachelor’s degree in Construction Management preferred, but not required
- Ability to analyze civil construction contracts, plans, technical specifications and shop drawings
- Proven leadership and communication skills (written and verbal)
- 2-3 years experience of Field Engineering, Project Management or Field Operations preferred
- Experience working in maintenance and / or construction of storm and wastewater collection systems (jet-vac cleaning, CCTV pipeline inspection, trenchless rehabilitation) preferred
- Strong organizational and time management skills
- Proficiency in software and data management tools (MS Excel, HCSS, Hubspot, Adobe)
- Bilingual: English & Spanish required
- OSHA 10 preferred
- NASSCO PACP preferred
- Ability to work with budgets and KPI metrics
- Ability to be decisive, flexible, and execute effectively in a dynamic fast-paced environment
- Experience with ARC GIS, database management & mapping a plus
Benefits:
- Competitive salary
- Incentive Compensation: discretionary incentive compensation subject to individual and company performance.
- Company Benefits Package, including Healthcare (Health, Dental, Vision) and 401k