What are the responsibilities and job description for the Office Coordinator position at Florida Medical Clinic Orlando Health?
Orlando Health Jewett Orthopedic Institute
West Region
Position Office Coordinator
Derpartment Orthopedics
Status Full Time - Monday - Friday, 800 AM to 500 PM
Location Zephyrhills, FL
Job SummaryCoordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Why is Orlando Health your best place to work?
✅ Education & Career Growth - Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
✅ Health & Wellness - Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
✅ Financial & Retirement - Up to 5% employer match on retirement contributions.
✅ Work-Life Balance - Four weeks of paid parental leave, PTO, and flexible leave options.
✅ Family & Pet Support - Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Essential Functions
Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
Performs scheduling and monitoring of time/payroll reports.
Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
Attends meetings and in-services. Presents reports as needed.
Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health
testing/shots.
Provides information and opportunity for professional growth and development through participation in educational programs and
workshops.
Performs other related duties as assigned.
Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
Interpersonal, Customer Service, Communication, And Managerial Skills Required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.
West Region
Position Office Coordinator
Derpartment Orthopedics
Status Full Time - Monday - Friday, 800 AM to 500 PM
Location Zephyrhills, FL
Job SummaryCoordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Why is Orlando Health your best place to work?
✅ Education & Career Growth - Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
✅ Health & Wellness - Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
✅ Financial & Retirement - Up to 5% employer match on retirement contributions.
✅ Work-Life Balance - Four weeks of paid parental leave, PTO, and flexible leave options.
✅ Family & Pet Support - Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Essential Functions
Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
Performs scheduling and monitoring of time/payroll reports.
Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
Attends meetings and in-services. Presents reports as needed.
Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health
testing/shots.
Provides information and opportunity for professional growth and development through participation in educational programs and
workshops.
Performs other related duties as assigned.
Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
Interpersonal, Customer Service, Communication, And Managerial Skills Required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.