What are the responsibilities and job description for the Assistant Controller-Contract Administrator position at Florida Aquastore?
Description: Florida and Texas Aquastore, the premier companies for the water storage and wastewater market across Florida, Texas, The Caribbean, Central and South America, is seeking an Assistant Controller / Contract Administrator for its Boca Raton office. This position requires the ability to manage multiple priorities across accounting, payroll, contracts, and administrative functions while maintaining a high level of accuracy and attention to detail. The ideal candidate is a dynamic, hands-on accounting professional who is highly organized, self-directed, and collaborative, with a team-first attitude and professional demeanor.
Assistant Controller / Contract Administrator Job Purpose: Under the direction of the Chief Financial Officer, the Assistant Controller / Contract Administrator will support the monthly close and financial reporting process, sales and use tax compliance, payroll and certified payroll administration, employee onboarding, and contract administration. This role bridges accounting and operations and is critical to ensuring compliance, efficiency, and timely financial and administrative execution.
Assistant Controller / Contract Administrator Job Duties: Assist with monthly, quarterly, and year-end close processes, including preparation and posting of journal entries and account reconciliations; • Support sales and use tax compliance, including data collection, filings, reconciliations, and coordination with external advisors and taxing authorities; • Assist with payroll processing, including multi-state payroll, certified payroll reporting for construction projects; and managing the incentive compensation program for the Sales and Project Management teams.• Support employee onboarding processes, including coordination of new hire documentation and setup in payroll and HR systems; • Assist with contract administration, including contract intake, organization, tracking key terms, and providing contract review support to management; • Assist with job cost accounting, job setup, and coding of vendor invoices within construction accounting software; • Maintain accurate financial and administrative records in accordance with company policies and GAAP; • Prepare supporting schedules and documentation for audits and internal reviews; • Handle sensitive or confidential information with honesty and integrity; • Take on additional projects and cross-functional responsibilities to support finance, operations, and administrative initiatives.
REQUIREMENTS • Bachelor’s degree in Accounting, Finance, or a related field; CPA or progress toward CPA preferred; • 3–7 years of relevant accounting experience, preferably in construction, engineering, or project-based environments; • Strong understanding of GAAP, general ledger accounting, and financial reporting; • Experience with payroll processing and certified payroll requirements; • Working knowledge of sales and use tax compliance; • Experience with construction accounting and job cost systems; • Strong computer proficiency, particularly in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and comfort with accounting and ERP systems; • High level of efficiency, accuracy, organization, and accountability; • Strong communication skills and ability to work effectively across departments; • Bilingual (Spanish/English) is a plus; • Motivation and strong desire to take on new challenges and contribute to a growing, winning team.
Benefits:
•Salary commensurate with experience
•Discretionary project performance bonuses and year-end bonus
•Eligibility in Company Profit Sharing Plan
•Employee healthcare paid for 100%
- Only applicants that are looking for a long-term, prosperous commitment need apply.