Purchasing Coordinator

Purchasing Coordinator

Department: Operations

Reports To: Director of Construction Services 

FLSA Status: Exempt (Administrative)

Position Summary

The Purchasing Coordinator plays a critical role in supporting Flintrock’s operational excellence by assisting in procurement activities and maintaining vendor relationships. This position ensures timely and cost-effective purchasing of materials, supplies, and services that align with project timelines and budget goals. The Purchasing Coordinator is a key contributor to Flintrock’s commitment to quality, efficiency, and partnership with suppliers.

Key Responsibilities

Procurement Operations



• Assist in purchasing activities across departments to ensure timely acquisition of materials and services. 
• Cross-departmental communication - Collaborate with sales teams to assist with option pricing and with construction teams to resolve issues during the building process.
• Serve as a point of contact for new and existing trade partners (subcontractors/vendors). This includes assisting with recruiting new vendors, setting up their files, and tracking their required documentation, such as insurance.
• Maintain and update purchase orders and vendor records.
• Assist in creating and maintaining budgets for new communities and track cost changes.
• Process job files and other materials for new home starts.
• Ensure compliance with company purchasing policies and procedures. 
• Provide general administrative support to the purchasing team and other departments.
• Enter data into enterprise resource planning (ERP) software.
• Assist with the setup of new plans, options, and budgets.
• Research and resolve discrepancies in invoices.
• Generate and maintain various reports (cost savings/vendor performance)

Vendor Management

• Develop and maintain strong relationships with suppliers and subcontractors. 
• Resolve discrepancies and issues related to deliveries, invoices, and contracts. 
• Assist in sourcing new vendors and qualifying them according to Flintrock standards.

Cross-Functional Collaboration

• Partner with Finance to ensure accurate and timely processing of invoices and payments.
• Work closely with Operations and Project Management teams to align purchasing with project schedules. 
• Support internal teams with procurement-related inquiries and training on purchasing systems.

Qualifications

• High school diploma or equivalent is required; previous experience with a homebuilder is preferred.
• Strong negotiation, organizational, and communication skills 
• Proficiency in Microsoft Office Suite required, experience in ERPs such as Homefront, Buildpro, Brix, is preferred.
• Detail-oriented with the ability to manage multiple priorities 
• Knowledge of residential construction industry preferred

Work Environment & Compensation

• Full-time, on site (no remote work), salaried position with eligibility for performance-based bonuses.
• Target Compensation: starting salary ~ $55,000.

Benefits

• Health Insurance: Coverage begins on your first day of employment. Flintrock Builders cover 100% of the employee's premium.
• Dental & Vision Insurance: Available after 90 days of employment.
• 401(k) Retirement Plan: Vested immediately with a 100% company match up to 4% of your salary, capped at $12,000 annually.
• Group Term Life Insurance: Company-paid coverage equal to one year’s salary. Additional voluntary life insurance options are available.
• Paid Time Off: Flexible leave policy with generous paid holidays (approximately 15 annually). Additional sabbatical leave is available after five years of service.
• Caregiver Leave: Up to 12 weeks of 100% paid leave for primary caregivers and 4 weeks for secondary caregivers following the birth or adoption of a child.
• Bereavement Leave: Up to 5 days of paid leave for the loss of a loved one.
• Employee Emergency Assistance Fund (EEAF): Financial support available for unexpected personal hardships, reviewed anonymously by a senior leadership committee.
• Lake House Access: Complimentary use of the company lake house for personal getaways.
• Employee Home Purchase Discount: Eligible to purchase a Flintrock home at a discounted rate every five years, subject to specific conditions.
• Office Use on Weekends: Employees may reserve the office space for personal events, with cleaning fee reimbursement.
• Unlimited PTO: Encouraged with proper coordination and performance expectations.

Physical Requirements

• Mobility & Posture: Must be able to remain in a stationary position up to 50% of the time
• Lifting & Carrying: Frequently lift and/or move up to 10 pounds; occasionally up to 25 pounds
• Visual & Auditory Ability: Requires close vision for digital content review and the ability to hear/respond in meetings and presentations
• Travel: Occasional travel to office sites and corporate meetings

Work Environment

• Office Setting, no remote work
• Technology Use: Daily use of procurement platforms, analytics tools, and standard office software 
• Team Interaction: Regular collaboration with operations, finance, and project teams; requires strong interpersonal communication 
• Schedule: Full-time exempt position; standard business hours with occasional extended hours for deadlines or vendor coordination

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.