What are the responsibilities and job description for the Administrative Assistant position at Flight Crew International?
Position: Administrative Assistant
Location: Plano, TX (near the Tollway & Spring Creek)
Schedule: Part-time, on-site
Hours: 8:00 AM - 2:30 PM (minimum 6 hours per day; exact part-time hours are negotiable)
About Us
Flight Crew International is a fast-growing aviation staffing and services company with a global reach. We are expanding into new business lines - government staffing, on-demand dispatching, and aviation technology products - while strengthening our operations, systems, and client service.
We are looking for an Administrative Assistant to support our leadership and team operations. This role is ideal for someone who thrives in a dynamic environment, enjoys keeping things organized, and takes pride in making sure daily operations and special projects run smoothly.
Role Overview
The Administrative Assistant will:
- Coordinate on-site office and administrative activities to support company operations.
- Assist leadership with scheduling, communication, and follow-ups.
- Help organize projects related to systems, marketing, and technology.
- Act as a central point of contact between departments, vendors, and partners.
- Ensure the office runs efficiently and team priorities stay on track.
Key Responsibilities:
Office & Administrative Support
- Manage scheduling, travel coordination, and meeting preparation for leadership.
- Track action items and ensure follow-up on key deliverables.
- Oversee on-site office organization, supplies, and general operations.
- Support internal and external communications with professionalism and confidentiality.
Operations & Project Coordination
- Assist with ongoing operational initiatives (CRM/ATS updates, SharePoint organization, etc.).
- Help create templates, reports, and structured workflows.
- Schedule and document team meetings, distributing notes and action items.
- Support the implementation of new tools, systems, and processes.
Marketing & Technology Support
- Coordinate with marketing on campaigns, website updates, and social media planning.
- Monitor office systems and assist with IT or tech-related requests.
Team Support & Organization
- Help coordinate onboarding and training materials.
- Support company-wide communication and assist with team initiatives or events.
Ideal Candidate Profile Experience:
2-5 years in an administrative, office coordination, or project support role. Experience in aviation, staffing, or a fast-paced corporate environment is a plus.
Skills:
- Excellent organizational and time management skills.
- Familiar with CRM or ATS systems (JobAdder, Salesforce, HubSpot, etc.).
- Proficient in Microsoft Office, SharePoint, and cloud-based tools.
- Strong written and verbal communication.
- Detail-oriented and proactive.
Attributes:
- Team player with a positive, solutions-oriented mindset.
- Adaptable and comfortable managing multiple priorities.
- Professional and discreet.
- Enjoys supporting others and improving processes.
Why Join Us:
- Be part of a growing aviation company with new and exciting business lines.
- Work with leadership and cross-functional teams.
- Opportunity to grow your skills in operations, coordination, and project support.
- Collaborative, energetic, and supportive team environment.