Business Manager/Controller

Private school with 3 campus locations in Northern Virginia is seeking a part-time Business Manager/Controller.

Hours/Schedule: 20-24 hours per week, 3 days/week, flexible schedule. This is a Part-Time Job and it will remain PART-TIME. It can NOT be done in addition to a full-time job. Candidates will only be considered if in the Washington, DC Metro Area

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Job Type: Direct Hi

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Location Requirements: Hybrid, 1 day/week on-site in Annandale,

VARate: $60-70K salary for 20-24 hours/w

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Job Description: The Business Manager serves as a key member of the leadership team, responsible for the management of all financial operations. This role leads budgeting, forecasting, accounting, reporting, compliance, and long-term financial planning to ensure the financial health and sustainability of the institution. The Business Manager oversees all business office financial functions, ensures strong internal controls, and provides timely, accurate financial insights to support decision-making by the Head of School and Board of Trust

ees.Responsibilit

ies:Business Management and Financial Stra

• tegyServe as the financial leader and partner to the Head of Sc
• hoolLead long-range financial planning to ensure sustainability and gr
• owthPresent financial reports and insights to the Finance Committee and B
• oardEnsure compliance with GAAP and nonprofit financial management best pract
• icesPromote a culture of financial accountability, transparency, and steward

shipBudgeting, Forecasting, and Financial Plan

• ningDevelop and manage the annual operating and capital bud
• getsPrepare and present monthly and annual financial rep
• ortsPrepare budget forecasts and projections and share with the Head of School mon
• thlyConduct tuition analysis and benchmarking (salaries, tuition, market comparis
• ons)Review tuition assistance recommendations in partnership with Admiss
• ionsMonitor cash flow and ensure sufficient liquidity to meet obligat
• ionsReview and ensure cash balances can support operational needs (March–May planning win

dow)Accounting and Financial Operat

• ionsPerform all accounting functions including accounts payable and receivable, payroll review and coordination, and general ledger and reconciliat
• ionsComplete and approve balance sheet reconciliations (cash, investments, A/R, prepaids, fixed assets, A/P, debt, lea
• ses)Complete and approve credit card coding and financial transact
• ionsEnsure proper internal controls and accounting proced
• uresOversee financial systems and integrations (e.g., Blackbaud, tuition syst

ems)Audit, Compliance, and Regulatory Repor

• tingLead annual audit preparation and coordina
• tionPrepare and submit IRS Form 990, state filings (e.g., VA 102), and 1099 repor
• tingEnsure compliance with debt covenants and lender requirements, and regulatory and accreditation stand
• ardsMaintain and update the Accounting Procedures Ma
• nualOversee financial documentation and audit readi

nessFinance Committee and Govern

• ancePrepare materials and reports for Finance Committee meetings (quarte
• rly)Provide financial insights and recommendations to leadership and B
• oardSupport governance responsibilities through accurate and timely repor

tingContracts, Risk Management, and Insur

• anceReview and approve contracts, including indemnification clauses, cancellation terms, and financial risk expo
• sureOversee insurance renewals in collaboration with leader
• shipEnsure appropriate risk management practices are in p

laceRetirement Plan and Benefits Financial Overs

• ightOversee retirement plan compliance and reporting, including Form 5500 and 8955 fil
• ingsParticipate in annual meetings with retirement plan advi
• sorsEnsure financial oversight of benefit programs in coordination wit
• h HRMonitor cost and financial impact of benefits offer

ingsProgram Financial Oversight (Tuition, Auxiliary, Extended

• Day)Oversee tuition billing structures and adjustments, and Extended Day and auxiliary program financ
• ialsApprove and monitor fee uploads to tuition management systems and in-year billing updates and cha
• ngesCollaborate on camp and auxiliary program pricing, staffing, and collect
• ionsReview enrollment vs. billing alignment for prog

ramsSystems, Process Improvement, and Financial Cont

• rolsIdentify and implement improvements in financial systems and workf
• lowsEnsure efficient and accurate financial processes across the organiza
• tionStrengthen internal controls to safeguard as
• setsSupport automation and reporting enhancem

entsQualificati

• ons:Bachelor's degree in Finance, Accounting, or Business Administra
• tionCPA or MBA preferred but not requ
• iredSchool experience des
• iredMinimum 5–10 years of financial leadership experi
• enceStrong knowledge of GAAP and nonprofit accoun
• tingExperience with budgeting, forecasting, and financial mode
• lingExperience working with boards and finance commit
• teesProficiency in Microsoft Office Suite, especially E
• xcelProficiency with financial systems and reporting t
• oolsHigh level of integrity and ability to handle confidential informa
• tionStrong communication and leadership sk