Executive Assistant

Join the Fleece Performance Engineering Team!

Who Are We:

Fleece Performance Engineering is a leading manufacturer of after-market diesel performance products. With a reputation for innovation, quality, and service, our high-performance products push the limits of diesel performance technology. We are seeking motivated individuals who thrive in a rapidly expanding business environment.

The Role:

We are hiring for an Executive Administrative Assistant (EA) position to support our C-Suite team at our Pittsboro, Indiana location. This is an exempt, executive-level role designed to support senior executives. The position is structured as On-Site/Hybrid, based on the needs of the leadership team.

The Perks:   

•          Paid Time Off

•          Paid Holidays

•          Health, Vision, Dental Insurance

•          401k Plan with Employer Match Contributions

•          Short-Term & Long-Term Disability Insurance

•          Company Paid Life Insurance

•          Discretionary Bonus Opportunities if we Crush It!

•          On-Site Gym!

•          Training Opportunities

•          Among other benefits and perks

What You’ll Do:

• Provides and supports the executive team with high-level administrative and organizational support.
• Oversight, and management of the executive team's calendars and schedules, including coordinating meetings across different time zones, prioritizing scheduling needs.
• Appointment scheduling with attention to prioritization
• Prepares materials for executive meetings and track action items and project follow-ups. Takes dictation/notes
• Manages and triages correspondence (phone calls, virtual, mail, office voicemail), filtering executive emails, and drafting responses as needed.
• Arranges complex domestic and international travel and prepares and processes detailed expense reports.
• Creates and manages various documents, reports, and professional presentations.
• Handles special projects and assignments as required.
• Handles sensitive and confidential information with the utmost discretion.
• May provide support with project specific research, provides summaries to executives for decision making
• Supports with planning/coordinating conferences, and / or team meetings
• This role may support interdepartmental coordination, monitor production timelines, and assist with product launches by managing cross-functional workflows, track deliverables, and ensuring stakeholder alignment.
• Always represents the company in a professional manner

The Job Scene:

•          This position operates in an office setting within a manufacturing environment.

What it Takes:

Required Qualifications & Skills:

·        Proven experience in a senior or executive administrative support role is essential.

·        Strong organizational and detail-oriented skills.

·        Excellent written and verbal communication skills in English

·        Strong interpersonal skills

·        Proficiency in Microsoft Office Suite and data entry

·        Self-motivated and proactive in problem-solving.

·        Team-oriented, maintaining a positive attitude toward coworkers, customers, and vendors.

·        Ability to identify value-added tools and collaborate on implementation strategies.

·        The ability to hear and respond appropriately to sounds in a noisy environment.

·        Physically capable of sitting, bending, standing, and occasionally lifting to 50 lbs.

Fleece Performance Engineering is an Equal Opportunity Employer