What are the responsibilities and job description for the Corporate Administrative Assistant position at Flatrock Manor?
Flatrock AFC home is looking for a proactive and detail-oriented Corporate Administrative Assistant to provide essential support across our organization. In this role, you’ll manage a variety of administrative tasks—from handling mail and drafting documents to maintaining records, coordinating companywide meetings, and overseeing key trackers and software systems. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we’d love to hear from you.
Duties and Responsibilities:
Qualifications:
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes
recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment
Duties and Responsibilities:
- Retrieve mail and distribute accordingly
- Draft letters and documents; collecting and analyzing information
- File and retrieve HR and our corporate records, documents, and reports as needed
- Assist with preparing for companywide meetings
- Complete miscellaneous errands as needed including but not limited to:
- Picking up or dropping items
- Oversee spreadsheets for various projects including but not limited to:
- Pop ins
- Guardian calls tracker
- Use various software, including word processing, spreadsheets, database, and presentation software
- Prepare and format information for internal and external distribution
- Maintain Microsoft TEAMS application as an administrator to add and remove users to home
- Oversee vehicle tracker and complete Secretary of State renewals
- Complete special order request purchases as assigned
- Complete supply orders
- Complete Amazon wish list as sent by CSA’s
- Assist the Community Support Advocate Manager with any Oakley or companywide events as needed
- Maintain positive, open, and support relationship with all management and staff
- Maintain and advocate for all Flatrock residents’ rights
- Complete any additional tasks assigned
Qualifications:
- Must have High School diploma or equivalent
- Reliable transportation
- Valid driver’s license
- 3 years of experience in secretarial and/or administrative support roles
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with meticulous attention to detail
- Proven ability to manage multiple tasks and produce error-free work under pressure
- Strong organizational skills with meticulous attention to detail
- Proven ability to manage multiple tasks and produce error-free work under pressure
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes
recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment