Personnel Coordinator

OVERVIEW

Flag Star Football seeks a Personnel Coordinator to support staffing, hiring logistics, and personnel coordination across our seasonal leagues and programs.

This role is critical to ensuring our leagues are fully staffed and that coaches, referees, and field staff are supported throughout the season. You will work closely with the Director of Personnel and support our full-time Outreach Coordinator in day-to-day operations.

This is a full-time, contract role running from mid-to-late May through November 20, 2026, with the potential for extension and opportunities to take on increased ownership as the organization continues to grow.

ABOUT FLAGSTAR FOOTBALL

Flag Star Football is a fun, high-functioning and value-driven youth sports league serving thousands of athletes across the DMV.

As we continue to grow, strong staffing and personnel coordination are critical to delivering a consistent, high-quality experience each week.

ABOUT THIS ROLE

This role is ideal for someone who enjoys organizing people, solving staffing challenges, and operating in a fast-paced, systems-driven environment.

The ideal candidate is:

• Highly organized and detail-oriented
• A fast learner who can quickly pick up new systems and processes
• Comfortable toggling between multiple platforms (Google Suite, scheduling systems, communication tools)
• Clear and confident communicator with a wide range of staff
• Able to manage multiple moving pieces in real time

YOUR IMPACT

Staffing & Scheduling

• Support staffing assignments for leagues, clinics, and events
• Ensure all fields and programs are properly staffed each week
• Assist with last-minute staffing changes and coverage
• Operate across multiple systems, including Google Suite, scheduling platforms (e.g., When I Work), and internal tools 

HR & Personnel Support

• Assist with onboarding new staff
• Track staff availability and assignments
• Help manage staff communications

Coordination & Operations

• Serve as a point of contact for staff questions and needs
• Support internal coordination across league operations 
• Help maintain organization across staffing systems

YOUR EXPERIENCE

• Experience in coordination, staffing, HR, or operations
• Strong organizational and communication skills
• Ability to quickly learn new tools and systems
• Comfortable working across multiple platforms simultaneously

YOUR COMPETENCIES

• Highly organized with strong attention to detail
• Fast learner with strong operational discipline
• Reliable and responsive in time-sensitive situations
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and sound judgment
• Proactive with a willingness to take ownership
• Comfortable working with a wide range of personalities
• Proficiency in Google Suite and ability to quickly learn new systems
• Ability to work in-person Tuesdays & Thursdays in the Flag Star office (Hyattsville, MD) and adapt to a dynamic schedule, including weekend events

TIMELINE & STRUCTURE

• Start: Mid–late May
• End: November 20, 2026
• Type: Full-time, contract role (with potential for extension)
• Expected hours: ~35–40 hours/week (varies based on seasonality and weekend events)
• Location: Hybrid

COMPENSATION

$25,000–$35,000 total for the contract (May–November), commensurate with experience. 

HIRING TIMELINE

• Applications reviewed on a rolling basis (priority deadline: May 11, 2026)
• Initial interviews: Late April – Early May
• Final interviews: Mid-May
• Target start date: Late May

TO APPLY

To apply, please submit your resume and a concise, compelling cover letter addressed to Jenny Nguyen at Jenny@flagstarfootball.com by May 11th. Please include why you’re interested in working with Flag Star Football. Strong attention to detail matters - please ensure your materials are polished and thoughtfully prepared.

Flag Star Football is committed to building a team that reflects the communities we serve. We believe a diverse workforce strengthens our organization and enhances our impact.

Flag Star is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.