What are the responsibilities and job description for the Office Administrator / Receptionist position at Five Keys Community Management?
Why This Role?
You’re not just answering phones or managing mail, you’re the heartbeat of our Colorado office. This role is perfect for someone who’s organized, personable, and ready to build a career in a company that’s growing fast, invests in its people, and believes in doing the right thing.
About Five Keys Colorado
We’re not your typical association management company.
We’re local, forward-thinking, and run on EOS (Entrepreneurial Operating System), which means we believe in clarity, accountability, and meaningful work. Our team is passionate about creating better communities—and we want you to be part of that journey.
What You'll Do (This Is Just the Beginning):
- Be the first face our homeowners and vendors see—warm, professional, and ready to help.
- Greet walk-ins and direct them to the right person with confidence and care.
- Support the Assistant Community Manager and learn the industry from the inside out.
- Retrieve, sort, and distribute incoming mail and packages.
- Manage outgoing mail and handle office supply ordering like a pro.
- Scan and route checks and invoices with precision and accuracy—you’ll be trusted with the details.
- Learn our software system, Vantaca, and handle homeowner requests (parking permits, pool keys, etc.) with ease.
- Coordinate calendars, schedule vendor visits, prep meeting spaces, and assist during on-site appointments.
- Jump in where needed—filing, prepping docs, data entry, organizing team events, and more.
This is a launch pad position. You’ll grow into bigger things here—we’ve seen it time and time again.
What We’re Looking For:
- A natural problem solver—you don't wait to be told, you jump in and figure things out.
- Someone who thrives in a fast-paced, high-touch environment.
- Detail-oriented and reliable—you take pride in getting it right.
- Friendly, approachable, and calm under pressure.
- Tech-comfortable: you’ll learn new systems and tools like Vantaca and Microsoft 365.
- Eager to grow in the world of association management.
- 2 years of progressive office administration experience
Why You’ll Love Working at Five Keys
- Career Advancement: This is a starting point, not a stopping point. We develop and promote from within.
- Supportive Environment: We value collaboration, kindness, and communication.
- Real Impact: You’ll help real people in real communities every single day.
- Clear Vision: We run on EOS—a system that brings structure, clarity, and focus.
- Strong Values:
- Strive for Excellence
- Just Do It
- Ignite Positive Impact
- Do the Right Thing
- Be a Team Player
Ready to grow your career where your voice matters and your work makes a difference?
Apply now to become the Office Administrator at Five Keys Colorado.
Let’s build something great—together.
- Fun collaborative office
- Growing Company who Cares
- Partial l Benefit Package including medica/dental/vision
- Work Monday through Friday - no weekends or evenings (except for a few fun events)
- 32 hours per week
Job Types: Full-time, Part-time
Benefits:
- 401(k) matching
- Life insurance
- Professional development assistance
Ability to Commute:
- Englewood, CO 80112 (Preferred)
Pay: $19.00 - $24.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Education:
- Associate (Preferred)
Work Location: In person
Salary : $19 - $24