Office Administrator and Receptionist

HKS Civil is a multi-disciplined civil engineering firm specializing in land development, transportation/traffic engineering, water resources engineering, professional land surveying, subsurface utility engineering, and traffic control services. We have an excellent reputation for the quality of our work and our careful attention to quality control, timelines, and cost efficiency for our clients. We are a team of creative thinkers and problem-solvers and are looking for a highly-motivated, responsible individual to join our Denver team.

About This Job
As an office administrator and receptionist you will be assisting with a wide variety of tasks essential to the operations of the office. Though answering and routing incoming calls will be an important part of your job, many of your daily duties will be in direct support of the Office Manager.

Essential Functions and Duties

• Promptly and professionally answer all incoming phone calls, screen and route as needed
• Greet clients and visitors to office
• Handle all incoming and outgoing mail
• Arrange shipping and courier services
• Assist in accounting support functions such as bill entry, credit card reconciliation, expense report processing
• Assist with Fleet Management for company vehicles
• Assist in ordering and maintaining Certificates of Insurance
• Maintain and update client and contact data in various software systems
• Assist with preparations for client and office meetings
• Perform routine office assignments as needed including typing, proofreading, formatting and data compilation
• Maintain, stock and manage inventory of office and kitchen supplies
• Organize and maintain files

Requirements

• High School diploma or equivalent
• 2 years of experience in a reception or clerical role
• Proficient in Microsoft applications such as Word, Excel, Outlook

Knowledge, Skills, Abilities

• Team-oriented individual with proven ability to work with others effectively
• Good human-relations skills to interact with others in a prompt, courteous manner
• Excellent organizational skills

Pay Range:

$25 – $28/ hour based on experience and skills.

Equal Employment Opportunity

It is the policy of the Company to extend equal opportunities to all qualified employees and applicants without regard to age, race, sex, color, religion, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetic information or any other status protected by federal, state or local law. This policy applies to recruitment, employment, promotion, assignment, training, demotion and discharge, and all other actions affecting personnel.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.