Facilities Supervisor

POSITION SUMMARY:
The duties and responsibilities include providing administrative support to ensure efficient operation of the office and you will run daily campus operations. You keep buildings safe, clean, and functional. You bring new ideas that improve cost, efficiency, and experience. Must have the ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.   This role is built for someone who wants the responsibility early into the position, learns fast, and makes improvements accordingly.     

ESSENTIAL FUNCTIONS:

• Key Responsibilities of Daily Operations is very important
• Answer and direct phone calls
• Produce and distribute correspondence memos, letters, faxes and forms.
• Provide general support to department
• Provide information by answering questions and requests
• Handle multiple projects
• Carry out administrative responsibilities, when necessary, such as preparing written correspondence, filing, copying, scanning, etc.
• Reply to email, telephone or face to face enquiries
• Oversee work orders from intake to close
• Inspect buildings, classrooms, residence halls, and grounds daily
• Coordinate HVAC, electrical, plumbing, and general repairs
• Ensure preventive maintenance schedules are followed
• Other duties as assigned

SECONDARY FUNCTIONS:

• Team Coordination
• · Supervise maintenance staff and vendors on site
• · Assign tasks based on priority and skill
• · Track productivity and completion times
• · Enforce safety standards and procedures
• Vendor and Contractor Management
• · Schedule and oversee third party vendors
• · Verify scope, timelines, and quality of work
• · Track invoices and confirm work completion
• Campus Support
• · Support events, room setups, and campus logistics
• · Respond to urgent issues and after hours calls as needed
• · Maintain strong communication with faculty and staff
• Innovation and Improvement
• · Identify inefficiencies and cost saving opportunities
• · Propose upgrades in energy, systems, and workflows
• · Support adoption of CMMS or asset tracking systems
• · Use data to improve response time and reduce downtime
• Compliance and Safety:
  • Support OSHA compliance and campus safety standards
  • Maintain documentation for inspections and audits and assist with emergency response planning

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

• Preferred Skills
• · Takes ownership of problems and solves them fast
• · Brings practical ideas, not theory
• · Works well with limited resources
• · Stays calm under pressure
• · Wants to grow into Facilities Management Role
• Key Metrics
• · Work order completion time
• · Preventive maintenance compliance rate
• · Vendor performance and cost control
•  

ORGANIZATIONAL RESPONSIBILITY:

No direct reports.

Qualifications

Education: High school diploma required, associate or bachelor’s preferred.

Experience:

• One to 3 years’ experience in facilities, construction, or operations.
• Basic knowledge of building systems is a plus.
• Strong organization and communication skills.
• Comfortable with use of software to create work orders and reports.
• Have a willingness to learn technical systems and obtain certifications.
• Customer satisfaction from campus stakeholders
• Skills include interpersonal, organizational, and writing skills. Must be very detailed-oriented.
• Must have good sound judgment of decision making and be able to multiple tasks.

Licenses or Certificates: None

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.