Facilities Coordinator

POSITION SUMMARY:

A Facilities Coordinator will be the central point of contact for employees, tenants, internal and external vendors as they manage everything from routine building operations and maintenance to events set-ups for various campus events. Must have strong knowledge and skills in the Events area.  All while adhering to safety precautions, protocols, procedures and policies. The incumbent in this position should be able to show initiative to increase their knowledge while in the position for growth.

ESSENTIAL FUNCTIONS:

• Key Responsibilities of Daily Operations of the position are very important
• Answer direct phone calls as needed when assisting the Events Management Department.
• Produce and distribute correspondence memos, letters, faxes and forms as needed and when required.
• Provide general support to the Facilities Supervisor and the department.
• Ability to handle multiple projects at once
• Carry out administrative responsibilities, when necessary, such as preparing written correspondence, filing, copying, scanning, etc.
• Reply to email, telephone or face to face enquiries
• Oversee work orders from intake to close of project to ensure all technical items are addressed
• Must have the ability to work within a department and team environment.
• Other duties as assigned by the Supervisor.

SECONDARY FUNCTIONS:

• Adhere to safety standards and procedures
• Ability to communicate and work with various departments and staff
• Verify scope, timelines, and quality of work
• Track work order requests
• Support events, room setups, and campus logistics
• Respond to urgent issues as needed
• Maintain strong communication with faculty and staff

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

• Takes ownership of problems and solves them fast
• Brings practical ideas, not theory
• Works well with limited resources
• Stays calm under pressure
• Shows initiative of career growth  

ORGANIZATIONAL RESPONSIBILITY:

No direct reports.

Education: High school diploma required, associate or bachelor’s preferred.

Experience:

• One to 2 years’ experience in facilities, construction, or operations.
• Basic knowledge of building systems is a plus.
• Strong organization and communication skills.
• Comfortable with use of software to create work orders and reports.
• Have a willingness to continue to learn  
• Customer satisfaction from campus stakeholders
• Skills include interpersonal, organizational, and writing skills. Must be very detailed-oriented.
• Must have good sound judgment of decision making and be able to multiple tasks.

Licenses or Certificates: None

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.

·