What are the responsibilities and job description for the Facilities Coordinator position at WME?
WME is seeking an organized and detail-oriented individual to join the team in our Nashville office as part of the Office Services staff. The ideal candidate must be able to work in a dynamic, fast-paced, high-pressure environment. Candidates must be able to work independently as well as work in a team environment, and must be able to communicate with individuals of all levels and backgrounds.
Qualifications:
Operate effectively in a fast-paced environment requiring strong organizational, communication, and prioritization skills.
Manage multiple responsibilities simultaneously, delegating tasks and coordinating with support staff as appropriate.
Maintain a high level of attention to detail while supporting large functions of office operations.
Quickly learn business operations and organizational dynamics to support overall office efficiency and service delivery.
Essential Responsibilities:
Drive daily mailroom and building operations to ensure a highly functional, organized, and professional workplace environment.
Partner with the Senior Office Manager to proactively manage facility needs and support seamless operational workflows.
Coordinate with building vendors and service providers to support maintenance, repairs, and essential facility services.
Monitor facility requests and ensure timely resolution through consistent follow-up and vendor accountability.
Meet and escort vendors as needed.
Assist in overseeing mailroom operations and vendor relationships for shipping services.
Assist with coordinating the maintenance of office printers and copiers.
Support meeting logistics, guest services, and room setup and beverage service.
Prepare guest offices and coordinate access.
Assist with office events, including setup and breakdown.
Manage inventory and ordering of office, kitchen, and operational supplies to maintain consistent availability.
Assist with catering coordination and other operational projects as needed.
Core Competencies, Qualifications, & Experience
Professional, resourceful, and solutions-oriented with good judgment and interpersonal skills.
Ability to manage multiple priorities and navigate shifting demands.
Proficient in Microsoft applications (Outlook, Excel, Word, PowerPoint) and related productivity tools.
Strong organizational, problem-solving, and time-management capabilities in a fast-paced environment.
3 years of relevant experience required.