Accounts Payable Specialist

We are seeking a detail-oriented and reliable Accounts Payable Specialist to support our growing operations across multiple states. This role is ideal for someone experienced in handling high-volume AP processes within a union contractor environment, ensuring compliance, accuracy, and timely payments.

Key Responsibilities

• Process high-volume invoices for multi-state operations, ensuring accuracy and proper coding
• Review and verify invoices, purchase orders, and approvals in accordance with company policies and union requirements
• Manage vendor payments, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate records and documentation for audit purposes
• Ensure compliance with union agreements, prevailing wage requirements, and multi-state regulations
• Assist with month-end closing, accruals, and reporting
• Communicate with vendors, project managers, and internal teams to resolve payment issues
• Support 1099 preparation and year-end processes

Qualifications

• 2–5 years of Accounts Payable experience (construction or union contractor experience strongly preferred)
• Knowledge of multi-state payroll and compliance requirements is a plus
• Familiarity with union agreements and job costing
• Strong attention to detail and organizational skills
• Proficiency in accounting software (e.g., Sage, QuickBooks, or similar ERP systems)
• Intermediate Excel skills (pivot tables, VLOOKUPs preferred)
• Ability to manage deadlines in a fast-paced environment
• Strong communication and problem-solving skills

Work Environment

• Full-time, in-person position
• Collaborative, team-oriented environment supporting multi-state operations
• Fast-paced setting with opportunity for growth