AP Coordinator

Description

Job Overview:    An Accounts Payable (A/P) Representative is responsible for weekly invoice review, data processing (keeping with the department compliance of 3 to 5 day turn around for invoices processed in Avid)   and check printing.  This position maintains and monitors the account balances and prepares month end reporting.  The A/P representative works closely with the Community Managers in the weekly processing of invoices, turnover, set-up and payment of utilities as well as payment of state and federal taxes.   Compensation: $21.60-22.12/hr   FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.   Job Responsibilities: 

• Association utility bill monitoring and processing.
• Client Assistance: Assist both internal and external clients with questions or problems associated with vendors, invoices, issued checks, voided checks, stop payments, reserve transfers, and cash balances. Must have a working knowledge in the utilization of system tools and various research techniques to assist the client.
• Cash Maintenance: Reviews operating cash balances on a weekly basis and also ensures compliance of the association’s cash maintenance policies at month end. Must have an understanding of how to maintain the associations’ cash balances on a weekly and monthly basis.
• Bi-weekly check printing: Ensure invoice details are accurate and print checks with appropriate details for the approval process bi-weekly. Verify check registers and accounting reports are accurate.
• Special handling of checks: Complete special check requests handling (i.e.; FedEx, front desk pick up) forwarded by Community Manager or AP Lead.
• Responsible to maintain files to ensure that all information is correct and current.
• Follows quality system procedures.
• Participate in special projects as needed.
• Other duties as assigned.

  Skills & Qualifications:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic knowledge of Microsoft Applications, especially Word, Excel, and Outlook.
• Good written and verbal communication skills.

   Education & Experience: 

• High school degree or GED equivalent required.

  Physical Requirements & Working Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard
• Must work effectively with co-workers, clients and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; and; respecting the diversity of our workforce in actions, words and deeds
• Hours over and above normal office hours may occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs
• Consistent and regular attendance is required

  Tools & Equipment Used:  

• General office equipment

  What We Offer: 

• Medical, dental, and vision plans (full time and part time 30 hours)
• Part time 20 hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

  About Us:   FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.   Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.   Disclaimer:   The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.   FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.   Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.