What are the responsibilities and job description for the Accounting Administrative Assistant position at FirstService Residential?
Description
Job Overview:
As an Accounting Administrative Assistant, you’ll be responsible for providing administrative support to the accounts receivable department. You will coordinate a variety of tasks and responsibilities that aid in providing the highest level of support to our clients.
This in-person role is available at our Manhattan office in New York.
Your Responsibilities
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Compensation
$23-26$/hourly
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Job Overview:
As an Accounting Administrative Assistant, you’ll be responsible for providing administrative support to the accounts receivable department. You will coordinate a variety of tasks and responsibilities that aid in providing the highest level of support to our clients.
This in-person role is available at our Manhattan office in New York.
Your Responsibilities
- Coordinate internal communications for the general ledger department and manage ticketing system requests.
- Collaborate with Global Treasury Services to identify and retrieve missing bank statements.
- Compile audit documentation and generate reports from internal systems.
- Print, compile, and mail tax returns to appropriate recipients.
- Track audit and tax filing statuses to ensure deadlines are met.
- Assist with setting up new properties in accounting software, including unit creation and resident data entry.
- Post balances to the general ledger and update transition control sheets.
- Support client offboarding by providing documentation and tracking transition progress.
- Process bank reconciliation files using BAI or flat file formats.
- Create budget template shells and import data from multiple systems.
- Upload global journal entries for mortgages, bank interest, and escrow transfers.
- Respond to internal client requests and perform data entry tasks.
- Extract and organize financial data from various platforms for budgeting and reporting.
- Maintain accurate records and ensure compliance with company standards.
- Use MS Office and internal systems to support accounting operations.
- Associate’s degree or higher in Accounting, Finance or a related field, or equivalent experience required.
- One to two years’ experience in administrative support or accounting. Experience in property management, real estate, or residential management industries preferred.
- Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
- Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
- Superior oral and written communication skills.
- Proficiency in Microsoft Suite including Outlook, Excel, and Teams. Experience working with ticketing systems preferred.
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Compensation
$23-26$/hourly
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Salary : $23 - $26