Administrative Assistant

6 Months

This position will support the IT leadership organization and will be responsible for performing administrative tasks including some project management activities. The position requires an individual who possesses initiative, judgment and a broad knowledge of the Company organization, policies, practices, and procedures.

Specifically, this position will:

Manage calendars for the IT leadership team which includes meeting preparation, creating agendas, etc

Prepare and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.

Prepare reports, gathers material for inclusion in reports, presentations, or special assignments. Insures that data is complete and in proper format.

Prepare and reviews documentation for budgets and forecasts from source documents.

Gather information required for IT projects, creating files and ensuring information is on the company’s network.

Technical Knowledge/Skills:

Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required

Good oral and written communication skills

Ability to communicate effectively with all people

Demonstrated ability to handle confidential or sensitive matters

Demonstrated ability/willingness to take initiative and ability to make sound judgement

Ability to work independently as well as collaboratively

Ability to prioritize and handle multiple tasks

Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments

Education/ Experience:

High school diploma with specialization in business courses or the equivalent

Education & Experience Required:

- Experience: 2 plus years- good learning opportunity

-High school diploma

Technical Skills

Excel

Powerpoint

Word

All O365

Soft Skills

- Important communication skills

-Organizational skills