Accounting Specialist

Overview

We are seeking an experienced Accounting Specialist to join a growing manufacturing and distribution organization. This role will support a wide range of accounting functions, including accounts payable, accounts receivable, inventory-related transactions, vendor management, and financial record maintenance. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where accuracy and communication are critical to success.

Responsibilities

• Process vendor invoices and ensure proper matching of purchasing, receiving, and invoice documentation.
• Review and resolve discrepancies related to invoices, purchase orders, and inventory receipts.
• Prepare and execute payment runs while maintaining accurate vendor records.
• Manage vendor relationships and maintain organized accounting documentation and records.
• Process employee expense reports and corporate credit card transactions, ensuring appropriate approvals and general ledger coding.
• Support inventory accounting activities by validating inventory receipts and coordinating with warehouse operations.
• Collaborate with internal teams to support order fulfillment, inventory planning, and production schedules.
• Review customer purchase orders and related documentation to ensure accurate billing and contract compliance.
• Match sales orders, project estimates, and invoices to maintain accurate revenue records.
• Assist with accounts receivable activities, including invoice generation and payment tracking.
• Research and resolve accounting discrepancies and transaction issues in a timely manner.
• Provide support to cross-functional teams and assist with special projects as assigned.

Qualifications

• Minimum of 5 years of accounting experience in a manufacturing, distribution, or inventory-driven environment.
• Strong understanding of accounts payable, accounts receivable, and general accounting principles.
• Experience working with inventory transactions, purchasing processes, and vendor management.
• Advanced proficiency with QuickBooks Desktop and Microsoft Excel.
• Ability to analyze financial information, maintain accurate records, and identify process improvements.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong communication and problem-solving abilities.
• High level of accuracy, attention to detail, and discretion when handling confidential information.
• Familiarity with manufacturing operations, inventory controls, and supply chain processes is highly preferred.