What are the responsibilities and job description for the Reconciliation Specialist position at First Title & Escrow?
Disbursement Reconciliation Specialist
Onsite: Rockville, MD
Monday - Friday; 9:00am-5:30pm
As a Disbursement Reconciliation Specialist, you’ll play a critical role in monitoring, researching, and reconciling disbursement-related transactions to safeguard escrow accounts. This is a hands-on, detail-oriented role where your problem-solving skills directly support nationwide operations and regulatory compliance.
If you enjoy solving complex puzzles, have a sharp eye for detail, and want to grow your expertise in real estate operations, this role is a fantastic opportunity. You’ll also gain exposure to disbursing refinance and purchase transactions, expanding your skills across the title and settlement process. This is a great growth opportunity as we are seeking someone to eventually take on additional tasks!
Responsibilities:
- Recording Fee Refunds: Review, track, and process recording fee refunds in line with company procedures; reconcile against settlement statements and escrow ledgers.
- Uncashed Checks: Identify, research, and resolve outstanding or stale-dated checks; coordinate with payees, escrow officers, and vendors for reissuance or voids.
- Trial Balance Review: Monitor daily, weekly, and monthly escrow trial balances for accuracy; investigate discrepancies and collaborate with escrow teams to resolve variances promptly; maintain audit-ready reports and documentation.
- Returned Mail: Research and resolve returned disbursement checks or correspondence; update contact info and coordinate with internal teams or clients for proper delivery.
- Compliance & Audit Support: Ensure all reconciliation activities comply with ALTA Best Practices, state regulations, and company policies; prepare reports and documentation for audits.
Qualifications:
- Experience in ResWare title/settlement software
- High school diploma or equivalent (Associate/Bachelor’s in Accounting, Finance, or Business preferred)
- 2 years of escrow accounting, disbursement, reconciliation, or title/settlement experience (preferred)
- Strong understanding of escrow accounting principles and disbursement processes
- Exceptional attention to detail, organization, and ability to manage deadlines
- Strong problem-solving and communication skills
- High ethical standards and ability to maintain confidentiality
- MD Title License (preferred)
