AP/AR Specialist

AP/AR Specialist

Hybrid - Mon-Fri, 9am-5:30pm

Pittsburgh, PA

As the Accounts Payable & Accounts Receivable Specialist, you play a critical role in supporting accurate accounting, vendor disbursements, and client billing within a title & escrow environment. This role ensures invoices, escrow-related payables, and customer receivables are processed accurately, timely, and in compliance with internal controls and industry regulations.

What You’ll Do:

Accounts Payable Responsibilities

• Process vendor invoices related to title searches, recording fees, notary services, settlement services, and office operations.
• Ensure invoices are coded accurately to the correct file, GL account, and cost center.
• Verify approvals and supporting documentation in accordance with company policy and escrow compliance requirements.
• Support weekly payment runs and resolve vendor discrepancies.
• Monitor and manage the AP email inbox daily.
• Prioritize and respond to vendor and internal inquiries promptly.
• Route invoices and documentation to appropriate stakeholders for review and approval.

Accounts Receivable Responsibilities

• Generate invoices for escrow customers, lenders, and partner clients based on settlement activity.
• Apply incoming escrow-related payments and monitor outstanding balances.
• Research and resolve billing discrepancies in coordination with escrow officers and Accurately code and enter invoices into the accounting system.
• Ensure all invoices are properly documented and approved in accordance with company policy.
• Assist with weekly payment runs and resolve invoice discrepancies.
• Conduct collections calls to clients in a professional manner.

Vendor Relationship Management

• • Reconcile AP and AR subledgers to the general ledger.
• • Assist with month-end close and audit support specific to title and escrow transactions.
• • Maintain aging reports and escrow-related financial schedules.

Process Improvement & Collaboration

• Identify opportunities to streamline AP processes and improve efficiency.
• Participate in system upgrades, automation initiatives, and policy updates.
• Support month-end and year-end close processes in collaboration with the finance team.

Qualifications:

• High school diploma or equivalent required; associate degree or higher in accounting or related field preferred.
• 2 years of experience in accounts payable or general accounting.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (especially Excel) and experience with accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).

What You Need:

• Excellent communication and interpersonal skills.
• Experience in a high-volume AP and/or AR environment.
• Familiarity with 3-way matching (PO, invoice, receipt).
• Understanding of sales and use tax implications on invoices.
• Experience with electronic invoice processing and document management systems (e.g., RAMP, Stampli, BillPay)

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About First Title

First Title is a technology-forward leader in the title insurance and closing services industry. Headquartered in the Washington, D.C. area, with strategic regional offices nationwide, First Title leverages deep industry expertise in origination and default title, closing and property information services to deliver superior solutions to the country’s top financial services organizations, real estate companies and government agencies. Unlike traditional title agencies, First Title provides comprehensive strategic consulting, implements rigorously vetted digital platforms, and offers highly personalized services designed to drive client success. At the heart of this commitment is the company’s customized Resware application, which streamlines processes, accelerates turn times, and reduces operational inefficiencies, ultimately enhancing value and profitability for clients across the nation. By maintaining an unwavering focus on results, First Title continues to set new standards for innovation and client outcomes in the title services market.