Contracts & Procurement Administration

Position Overview

We are seeking a highly organized and detail-oriented professional for a Contracts & Procurement Administration role to support IT contracting and procurement operations within a government environment. This position will work closely with the Contract Manager Lead and cross-functional teams to manage the full contract lifecycle, ensure compliance, and support efficient procurement processes.

Key Responsibilities

• Manage end-to-end IT contract lifecycle, including initiation, execution, monitoring, and close-out
• Support procurement activities by preparing and managing RFPs, RFQs, RFBs, and RFIs
• Coordinate with internal stakeholders, leadership, vendors, and contractors across departments
• Facilitate procurement processes including:
• Kick-off and pre-proposal meetings
• Document preparation and review
• Approval tracking and workflow coordination
• Legal and purchasing reviews
• Manage vendor interactions, including demonstrations, Q&A sessions, and documentation tracking
• Monitor contract financials such as funding, burn rate, and expenditures
• Track and manage contract performance, renewals, compliance, and scope changes
• Support dispute resolution and vendor performance issues
• Maintain accurate and organized records of all contract documentation (digital and physical)
• Communicate contract terms, processes, and updates clearly across all levels of the organization
• Support Contract Office operations:
• Calendar management and scheduling
• Meeting coordination, agendas, minutes, and action items
• Ensure compliance with organizational policies, procurement regulations, and audit requirements
• Perform additional duties as required

Required Qualifications

• Minimum 2 years of contract management experience
• Minimum 2 years of IT administrative support experience
• 4 years of experience with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Basic understanding of IT infrastructure concepts
• Bachelor s degree or equivalent experience
• Strong organizational and coordination skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work both independently and within a team
  
  

Preferred Qualifications

• Experience with IT procurement in government environments (Federal, State, or Local)
• Knowledge of public sector contracting and compliance processes
• Experience supporting enterprise-level or high-visibility IT programs
• Familiarity with contract or procurement management tools/systems