Office Administrator

Job Summary: The Office Administrator position is a part-time role that provides comprehensive office support to a thriving, historic downtown Albany church. The ideal candidate for this role is someone who requires minimal supervision and enjoys autonomy in their work, but also is able to communicate with a variety of church members and leadership to maintain appropriate functions.

Essential Functions:

• Provide the Co-Pastors comprehensive administrative support, including copying, word processing, sending and distributing mail, filing, and maintaining and disposing of documents and records;
• other duties include:
• Member support, such as:
• Greet members, visitors and callers and direct them as appropriate
• Serves as first point of contact for new members and visitors and offers welcoming, warm approach,
• Send correspondence to members and donors for memorials or others gifts
• Manage church records including church membership via online church management application
• Communications, such as:
• Produce and proof the weekly bulletin, e-blasts, annual report and other printed material
• Use databases to send quarterly donation statements
• Maintain and update website and other FPC social media sites
• Maintain daily, monthly and yearly calendar of church activities and events
• Office support, such as;
• Organize the church office, order supplies and maintenance of office equipment
• Oversee contract renewals (e.g., copier, mail, etc.)
• Financial record keeping, such as:
• Make weekly or as needed bank deposits
• Log financial data such as payroll, invoices, and payment forms
• Building management: such as:
• Coordinating with internal and external parties about space sharing (i.e., room rental) and collecting payment
• Other duties as assigned

Core Competencies:

• Compassion and Care: Exudes a natural sense of care for the well-being of others; responds with empathy to the life circumstances of others; communicates a sense of support in his or her very presence; demonstrates appropriate boundaries and expressions of care.
• Ethics and Values: Honors the core values and belief of the church in her choice of behaviors; consistently embodies appropriate behavioral choices in both stressful and non-stressful situations; practices the behaviors she advocates to others.
• Hospitality: Generates a sense of hospitality; supports a culture of welcoming; communicates a sense of warmth and openness.
• Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability; understands and practices discretion.
• Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of their actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
• Organizational Knowledge: Knowledgeable about how congregational communication, decision making and leadership work.
• Personal Resilience: Can effectively cope with change and uncertainty; can shift gears comfortable; can decide and act without having the total picture; isn’t upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.
• Time Management: Is able and willing to focus time on tasks that contribute to organizational goals; uses time effectively and efficiently; values time and respects the time of others; concentrates on their efforts on the most important priorities; can appropriately balance priorities.
• Strong computer skills including email, word processing, spreadsheets and file management.

Job Requirements

• Minimum of High School diploma/GED required/or other certification; Associates degree preferred.
• Minimum 2-4 years of Administrative Assistant Experience required.

Job Type: Part-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)
• file management: 1 year (Preferred)

Ability to Commute:

• Albany, NY 12210 (Preferred)

Ability to Relocate:

• Albany, NY 12210: Relocate before starting work (Preferred)

Work Location: In person

Salary : $19 - $21