Accounts Payable Clerk

Department: Finance / Risk

Reports To: Chief Financial Officer

FLSA Status: Non-Exempt

Location: Pine Mountain, GA

Position Summary

The Accounts Payable ClerkVendor Risk Assistant is responsible for processing accounts payable transactions and supporting the bank's Vendor Management Program. This entry-level position helps ensure accurate and timely payment of vendor invoices while assisting with vendor onboarding, contract reviews, due diligence documentation, and annual reviews of Tier 1 vendors. This individual will work closely with Finance, Risk, and Operations to support both financial accuracy and regulatory requirements related to third-party risk management.

Key Responsibilities

Accounts Payable Functions

• Process vendor invoices, ensuring accuracy, proper coding, and authorization according to bank policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly and monthly AP reports and payment runs.
• Maintain organized electronic and physical AP files.
• Assist with month-end closing processes, including accruals and expense tracking.
• Provide excellent internal support to departments regarding invoice status, purchase orders, and vendor inquiries.

Vendor Risk Management Support

• Assist in the onboarding of new vendors by collecting due diligence materials (e.g., financials, SOC reports, insurance certificates).
• Review new contracts for completeness and ensure required terms are present (e.g., confidentiality, data security, termination rights).
• Ensures timely annual reviews for Tier 1 (critical) vendors are conducted by collecting updated documentation and collaborating with Finosec.
• Maintain vendor files and documentation within the vendor management system.
• Monitor contract expiration dates and notify internal stakeholders of renewal deadlines.
• Support compliance efforts related to third-party risk, including reporting and audit preparation.

AdministrativeCross-Department Support

• Collaborate with Risk, IT, and Operations on vendor-related risk assessments.
• Help maintain an accurate vendor inventory and classification of vendors by risk tier.
• Perform general clerical and administrative duties as assigned.

Qualifications

EducationExperience

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, or Business preferred.
• 0–2 years of accounting, accounts payable, or administrative experience (banking experience a plus).
• Exposure to vendor management, compliance, or contract review is helpful but not required (training provided).

Knowledge, SkillsAbilities

• Basic understanding of accounting principles and invoice processing.
• Strong attention to detail and organizational skills.
• Ability to review documents for accuracy and completeness.
• Proficiency with Microsoft Excel, Word, and basic accounting systems.
• Good communication skills and the ability to collaborate with multiple departments.
• Willingness to learn banking regulations related to vendor risk (training will be provided).
• Strong sense of confidentiality and ethical judgment.

Performance Expectations

• Process AP transactions accurately and in accordance with established timelines.
• Maintain well-organized and compliant vendor documentation.
• Assist in completing all Tier 1 vendor reviews by required deadlines.
• Demonstrate strong follow-up, responsiveness, and willingness to learn.
• Consistently uphold the bank's service standards and commitment to operational excellence.

Work Environment

• Standard office environment with occasional interactions with internal departments and external vendors.
• Full-time position. Typical days and hours are Monday-Friday from 8:30am-5:00pm. Candidate must be able to work expanded hours as needed.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additionally, duties, responsibilities, activities and work hours are subject to change.