Office Manager & Bookkeeper

Office Manager & Bookkeeper (Construction/Development)

Company: First Due Company

Location: Pittsboro, IN / [Remote/Hybrid options]

Job Type: Full Time

Salary Range: $18-$25/hour based on experience/skills

Company Introduction

At First Due Company, we don’t just build, we guide. As a firefighter- and veteran-owned general contractor based in Indiana, we understand the challenges of municipal construction across the state, from permitting and procurement to compliance, funding, and community impact. That same experience extends to our commercial work throughout Indiana. Whether you’re developing a fire station, commercial building, or industrial facility, we bring precision, safety, and clear communication to every project.

Job Overview

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily administrative operations and manage essential financial records for our growing construction and development firm. This versatile role requires a self-starter who can effectively coordinate between field teams, project managers, vendors, and clients, ensuring seamless communication and efficient workflows in a fast-paced environment.

Key Responsibilities

Office Management & Administration

• Manage daily office operations, including maintaining a professional front desk environment and managing office supplies inventory.
• Develop and implement office policies and procedures to enhance efficiency and compliance.
• Coordinate schedules, meetings, and travel arrangements for the leadership and project teams.
• Oversee documentation and filing systems (both digital and physical) to ensure accuracy and audit readiness.
• Act as the primary administrative liaison between office staff, field teams, subcontractors, and clients.

Financial Bookkeeping & Accounting Support

• Handle daily bookkeeping duties using QuickBooks, including accounts payable (A/P) and accounts receivable (A/R).
• Process detailed client invoices, progress billings, and subcontractor payments, ensuring all necessary documentation (e.g., W-9s, lien waivers) is in place.
• Perform bank and general ledger reconciliations to ensure financial accuracy.
• Assist with payroll processing and ensure proper allocation of labor costs to specific projects (job costing).
• Support the preparation of financial statements and reports, tracking expenses against project budgets and company forecasts.

Qualifications & Skills

• Proven Experience: Minimum of 3-5 years of experience in office management or bookkeeping, with experience in the construction or development industry strongly preferred.
• Software Proficiency: Advanced skills in QuickBooks Online and Microsoft Office Suite (especially Excel and Outlook) are required. Experience with Procore and Canva recommended.
• Industry Knowledge: Familiarity with construction-specific processes, such as job costing, progress invoicing, and managing subcontractor compliance, is highly advantageous.
• Organizational Skills: Exceptional attention to detail and strong organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively.
• Communication: Excellent written and verbal communication skills, with a professional demeanor when interacting with all stakeholders.
• Problem-Solving: Proactive problem-solving abilities and resourcefulness in addressing unexpected challenges.

Benefits

• Competitive salary commensurate with experience
• Retirement savings plan with company match
• Paid time off and holidays
• Opportunities for professional development and career growth

How to Apply

Please submit your resume and a cover letter detailing your relevant construction/bookkeeping experience to nmesser@firstduecompany.com with the subject line 'Office Manager Application'."