Senior Executive Assistant to the Founder & Chairman

POSITION SUMMARY

The Senior Executive Assistant to the Founder & Chairman provides high-level administrative, operational, and strategic support to Corey, founder and chairman of First Colony Mortgage Corporation. This role serves as a trusted right hand — managing complex scheduling, communications, projects, and personal logistics with discretion, sound judgment, and a high degree of professionalism. The ideal candidate anticipates needs before they arise, exercises strong independent judgment, and can move seamlessly between corporate priorities and personal/family matters.

KEY RESPONSIBILITIES

Calendar & Travel Management

• Manage executive calendar end-to-end, resolving scheduling conflicts and prioritizing meeting requests based on strategic importance
• Coordinate meetings across multiple stakeholders and time zones
• Arrange all travel logistics, including private jet and commercial flights, hotel accommodations, and ground transportation, with detailed itineraries for each trip

Communications & Correspondence

• Screen and triage incoming email and phone communications, drafting responses on the executive's behalf
• Serve as primary point of contact and gatekeeper between the executive and internal staff, clients, and external partners
• Prepare briefing materials and talking points ahead of meetings and key conversations

Meeting Coordination & Follow-Through

• Build agendas, attend meetings, and record detailed notes/minutes
• Track action items post-meeting and drive follow-up to ensure timely completion
• Manage logistics for larger meetings, including room setup, AV, catering, and materials

Document, Project Management & Meeting Prep

• Draft, format, and proofread correspondence and presentations
• Maintain organized digital and physical filing systems
• Track progress on executive-sponsored initiatives, following up with stakeholders to keep deadlines on schedule
• Send daily prioritization lists reflecting decisions, key meetings, and priorities

Administrative Operations

• Process expense reports, reimbursements, and invoices
• Manage executive supply ordering and general office logistics

Strategic Judgment & Prioritization

• Exercise discretion in determining which matters require direct executive attention versus items that can be delegated or resolved independently
• Proactively anticipate needs to minimize friction and maximize the executive's time

Additional Responsibilities (As Needed)

• Support HR/onboarding processes
• Plan and execute offsites and board meetings
• Assist with personal scheduling or family logistics for the executive

Personal Investment Tracking

• Manage, prioritize, and follow up on needed items related to Corey's personal investments outside of First Colony

REQUIRED SKILLS & ATTRIBUTES

• Bachelor's degree (or equivalent experience) in a business related filed preferred
• 5-7 years of executive support/assistant experience supporting C-Suite Leadership
• Exceptional working knowledge of MS Office tools and technology; Powerpoint, Excel, WebEx, Teams, etc.
• Certified Administrative Professional preferred
• Extreme organization and attention to detail
• Ability to read a room and adapt communication accordingly
• Ability to prioritize and manage day-to-day operations at an executive level
• Friendly, approachable, and professional demeanor
• Strong business analysis skills
• Sound judgment and unwavering discretion with confidential information
• Excellent written and verbal communication skills
• Comfort operating in a fast-paced, high-stakes environment with shifting priorities
• This position requires occasional travel of up to 10%, including required attendance at company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person