Administrative Assistant to the Pastor

Join the wonderful team at First Baptist Church of Rome, GA!

Job Summary

The primary role of the Administrative Assistant to the Pastor is to provide direct support to the Pastor and other members of his/her team, as well as to the ministries the Pastor leads. This position involves preparing reports and materials for meetings, managing correspondence, coordinating details for funerals, weddings and other church events, answering the phone, managing all membership records and church database, calendar coordination, coordinating front office volunteers, and more. The Administrative Assistant to the Pastor serves in a receptionist function and is the face and voice of First Baptist to church members and the public.

Responsibilities

• Greet and assist in-person visitors to the church office as well as on the phone.
• Prepare agendas, minutes, reports and materials for church conferences, Deacon meetings and committee meetings, sending reminders for such meetings. Some meetings may also require the coordination of refreshments or meals.
• Support the Pastor in coordination of his/her calendar as well as assist in maintaining the broader church calendar.
• Enlist and coordinate office volunteers.
• Partner with the Pastor and Minister of Worship to perform tasks in support of weddings, funerals and other church events.
• Manage membership records.
• Serve as vacation back-up for the Financial Assistant and other Administrative Staff.
• Manage church app, ensuring accuracy of data and assisting new members so they can access the church directory, church calendar and online giving functions.
• Manage all correspondence related to memorial gifts, birthday cards, worship guest follow up, stewardship campaigns, births, weddings and deaths.
• Support the Pastor in his/her study and preparation, such as scanning and filing resource materials.
• Keep physical and digital files and documents organized, up to date and accessible to those who need them.
• Facilitate the annual church lay leader (Deacon) nomination and election process.
• Coordinate Baptism preparation.
• Support Deacon-Led Ministry Teams, such as building new member packets.
• Complete other miscellaneous job-related duties as assigned by the Pastor or Church Administrator.

Requirements

• Proficiency with Microsoft Suite, database management and office equipment.
• Highly self-motivated and driven with the ability to successfully work independently. The Administrative Assistant must also work successfully and with professionalism with other members of the church support staff.
• Strong written and verbal communications skills to interact with church members, ministers and staff, and guests.
• Intermediate computer skills at minimum.
• Very strong organizational skills.
• Ability to work with professionalism and positivity in a fast-paced environment and to manage interruptions with patience and productivity.
• Ability to build relationships with church members, ministers and staff, and outside vendors.
• Ability to manage church information in strict confidentiality.

The Administrative Assistant is a member of the church staff team and will attend regular staff meetings. The Administrative Assistant to the Pastor cannot be a member of First Baptist Church of Rome.

Preferred Qualifications:

● High School Degree required, some technical school or college preferred.

● 5 years of administrative experience in an office setting required, preferably in a church, school or non-profit setting.

Note: Employment is contingent upon the completion of pre-employment drug screen, background check and demonstration of ability to legally work in the US.

Please apply online, no phone calls please.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person

Salary : $23