What are the responsibilities and job description for the Administrative & Operations Coordinator position at Fire Systems?
Job Description: Altus is a full-service fire and life safety services
platform. We offer a complete suite of solutions, from the design,
engineering, installation, and servicing of state-of-the-art fire and
life safety systems to training, consulting, crisis management and
business continuity services. Fire Systems Inc, an Altus Fire & Life
Safety Company, located in Dartmouth, MA is looking for an
Administrative & Operations Coordinator to join our team! We value our
well-being just as much as our hard work. We are committed to a holistic
approach towards benefits plans and programs that support the mental,
physical and financial well-being of our team members.
Responsibilities: - Office & Customer Support - Assist with answering
incoming phone calls - Provide professional customer interaction and
call routing - Support message taking and internal communication flow
Payroll & Administrative Support: - Assist with payroll-related data
entry and verification - Support timecard tracking and documentation
accuracy - Maintain confidentiality of employee records Scheduling &
Coordination: - Assist with technician scheduling and dispatch support -
Support coordination of service calls, inspections, vendors, portal
compliance and follow-ups Safety & Compliance (OSHA Recordables): -
Assist with tracking OSHA Recordable incidents - Assist FSI Safety
Officer in maintaining documentation and internal safety records -
Support compliance reporting and administrative follow-up Commissions
Administration: - Assist with commission tracking and documentation -
Support calculation support and record maintenance - Coordinate with
management on reporting accuracy Procurement & Office Support: - Order
employee uniforms / clothing as directed - Purchase miscellaneous office
supplies - Assist with vendor coordination when needed Employee & Office
Support Functions: - Coordinate condolences, flowers, and related
employee matters - Support internal office administrative needs - Assist
management with miscellaneous operational tasks Skills &
Qualifications: - 2 years relevant experience; administrative,
coordination, or operational experience, particularly in service,
construction, project coordination, or similar environments. - Strong
organizational & multitasking ability - Attention to detail and
accuracy - Professional communication skills - Comfort handling
confidential information - Computer proficiency (Microsoft Office /
excel) - Ability to work in a fast-paced service environment
platform. We offer a complete suite of solutions, from the design,
engineering, installation, and servicing of state-of-the-art fire and
life safety systems to training, consulting, crisis management and
business continuity services. Fire Systems Inc, an Altus Fire & Life
Safety Company, located in Dartmouth, MA is looking for an
Administrative & Operations Coordinator to join our team! We value our
well-being just as much as our hard work. We are committed to a holistic
approach towards benefits plans and programs that support the mental,
physical and financial well-being of our team members.
Responsibilities: - Office & Customer Support - Assist with answering
incoming phone calls - Provide professional customer interaction and
call routing - Support message taking and internal communication flow
Payroll & Administrative Support: - Assist with payroll-related data
entry and verification - Support timecard tracking and documentation
accuracy - Maintain confidentiality of employee records Scheduling &
Coordination: - Assist with technician scheduling and dispatch support -
Support coordination of service calls, inspections, vendors, portal
compliance and follow-ups Safety & Compliance (OSHA Recordables): -
Assist with tracking OSHA Recordable incidents - Assist FSI Safety
Officer in maintaining documentation and internal safety records -
Support compliance reporting and administrative follow-up Commissions
Administration: - Assist with commission tracking and documentation -
Support calculation support and record maintenance - Coordinate with
management on reporting accuracy Procurement & Office Support: - Order
employee uniforms / clothing as directed - Purchase miscellaneous office
supplies - Assist with vendor coordination when needed Employee & Office
Support Functions: - Coordinate condolences, flowers, and related
employee matters - Support internal office administrative needs - Assist
management with miscellaneous operational tasks Skills &
Qualifications: - 2 years relevant experience; administrative,
coordination, or operational experience, particularly in service,
construction, project coordination, or similar environments. - Strong
organizational & multitasking ability - Attention to detail and
accuracy - Professional communication skills - Comfort handling
confidential information - Computer proficiency (Microsoft Office /
excel) - Ability to work in a fast-paced service environment