Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to executive leadership while serving as a key liaison for board governance activities and organizational initiatives. This role requires exceptional communication skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a strategic thinker who thrives on organization, anticipates needs, and can effectively coordinate executive, board, and organizational activities with professionalism and discretion. Key Responsibilities: Executive Support - Manage executive calendars, scheduling, and meeting coordination. - Prepare meeting materials, presentations, reports, and correspondence. - Coordinate executive travel, events, and logistics as needed. - Track priorities, deadlines, and follow-up items to ensure timely completion. - Support executive leadership with administrative and operational tasks. Board Governance & Administration - Coordinate Board of Directors and committee meetings, including agendas, materials, notices, and logistics. - Record and maintain meeting minutes and governance documentation. - Serve as a primary point of contact for board members and committee leadership. - Maintain board records, terms, onboarding materials, and governance resources. - Assist with board communication, engagement, and governance best practices. Event & Program Coordination - Plan and coordinate executive meetings, retreats, board events, and organizational gatherings. - Manage event logistics including vendors, venues, registrations, materials, and on-site support. - Support special organizational initiatives, programs, and projects as assigned. Organizational Support - Assist with project tracking, goal management, and cross-functional coordination. - Support leadership teams through meeting coordination, documentation, and follow-up activities. - Maintain databases and reporting systems to ensure accurate and current information. - Foster positive relationships with internal and external stakeholders. Qualifications: Required Experience - Minimum of 5 years of experience supporting senior-level executives in a professional, corporate, nonprofit, or similarly complex environment. - Required experience working directly with a Board of Directors, including coordinating board and committee meetings, preparing board materials, maintaining governance records, and supporting board communications. - Demonstrated experience managing confidential information with discretion and professionalism. - Experience coordinating meetings, projects, and multiple competing priorities. Required Skills - Exceptional written and verbal communication skills, including business writing, editing, and proofreading. - Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. - Strong organizational, time management, and project coordination skills. - Ability to manage complex schedules and prioritize competing demands. - Excellent interpersonal and relationship-building abilities. - High attention to detail and accuracy. - Strong problem-solving skills and sound professional judgment. - Ability to work independently while collaborating effectively with a variety of stakeholders. Preferred Qualifications: - Experience supporting boards of directors or governance functions. - Experience with CRM or database management systems. - Background in event planning and coordination. - Experience tracking projects, goals, and organizational initiatives. Compensation & Benefits: - $75k - Medical, Dental, Vision - 401k

Salary : $75,000