Plant Administrative Assistant

Plant Administrative Assistant Job Summary:

The Administrative Assistant serves as the first point of contact for visitors, vendors, and callers at our North Sioux City facility. This position provides essential front office support and works closely with the VP of Operations to ensure the smooth flow of daily plant operations. The ideal candidate will be organized, professional, and comfortable in a fast-paced manufacturing environment.

Essential Duties and Responsibilities:

• Greet and assist visitors, vendors, and employees in a friendly and professional manner.
• Monitor and manage the building's door access system, ensuring security and proper visitor check-in.
• Answer and direct incoming calls for the plant and administrative offices.
• Provide daily administrative support to the VP of Operations, including scheduling, correspondence, and document preparation.

Education and/or Experience:

• High school diploma or equivalent required; associate degree preferred.
• 2 years of administrative or office support experience, ideally in a manufacturing or operations environment.
• Strong communication and customer service skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Highly organized, with strong attention to detail and follow-through.
• Ability to multitask and prioritize effectively in a dynamic work setting.

Other Essential Skills and Abilities:

• Coordinate incoming and outgoing mail, deliveries, and shipments.
• Maintain office supplies and support general office organization.
• Assist with scheduling meetings, preparing agendas, and recording meeting notes as needed.
• Support internal communications and assist with company events or announcements.
• Handle confidential information with discretion and professionalism.
• Perform other administrative or operational support tasks as assigned

Physical Demands:

• Frequent standing, walking, bending, and lifting (up to 50 lbs) is required.
• The position may involve working near heavy machinery, forklifts, and conveyor systems.
• Personal protective equipment (PPE), such as safety vests, gloves, and steel-toed boots, may be required.
• Work schedules may include overtime and weekends, based on business needs.
• Temperature varies based on external weather conditions.

Working Conditions:

Work is generally performed in an office environment with some time spent in production environments. The essential duties and responsibilities, knowledge, skills, abilities, physical demands, and work environment are representative of those that must be met and performed satisfactorily or will be encountered with this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.