What are the responsibilities and job description for the Administrative Assistant position at St. Paul's United Methodist Church?
Job Summary
We are seeking an administrative assistant with strong organizational and communication skills, proficiency in Microsoft Office programs, an ability to learn other programs, and the ability to manage a Facebook account. This position includes a week of sick leave and a week of vacation after one year.
Receptionist Duties:
- Greet visitors.
- Answer the telephone.
- Open and sort mail.
Secretarial Duties:
- Check and respond to emails.
- Serve as administrator of the St. Paul’s Facebook page.
- Create publications, such as weekly bulletins, monthly newsletters, posters for events, sign-ups, etc.
- Update the north, west, and basement (by AA room) bulletin boards.
- Ensure that the website is current (Send posters, newsletters, etc. to pastor for him to post).
- Proof the PowerPoint presentation for Sunday.
- Supply and straighten the tables in the narthex and the table outside the office.
- Sort and distribute devotional materials (bi-monthly, Advent, and Lent).
- Maintain records for Charge Conference and year-end reports (attendance, etc.).
- Oversee Easter lily, poinsettia, and palm branch orders.
- Provide clerical support for Sunday School, Vacation Bible School, and committees.
- Provide clerical support for pastor and as directed by pastor (letters, postcards, etc.).
- Update membership secretary of any work needed from her.
- Maintain the membership database.
- Maintain files.
- Order supplies for the office.
- Send out a weekly mailing for homebound members and friends.
- Send reminders to worship assistants and committees.
- Maintain church calendar.
- Communicate with musicians and custodian as needed.
- Recruit volunteers for ministry tasks, as needed and directed by the pastor.
- Complete other duties as assigned.
Administrative Duties:
- Work with pastor to obtain, create, and assemble Charge Conference reports.
- Work with pastor to obtain, create, and submit Year-End Reports.
Financial Duties:
- Accept payments for Bible study books, poinsettia orders, Easter lily orders, etc., and provide receipts, if desired.
- Put money received in person or via the mail in the safe for the financial secretary.
- Maintain petty cash.
- Prepare and mail the stewardship mailing.
- Code bills and deliver to Burkhardt & Dawson twice monthly.
- Prepare stipend requests and deliver to Burkhardt & Dawson once a month.
- Inform financial secretary and Burkhardt & Dawson of upcoming special offerings.
- Request checks from Burkhardt & Dawson for special offerings, bulk mail permit, etc.
- Pick up checks from Burkhardt & Dawson, and distribute as needed.
- Serve as liaison between Burkhardt & Dawson and committee chairs and pastor.
Job Type: Part-time
Pay: $18.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Paid time off
Experience:
- Administrative Assistant: 1 year (Preferred)
Ability to Commute:
- Cherokee, IA 51012 (Preferred)
Work Location: In person
Salary : $18