What are the responsibilities and job description for the Maintenance Manager position at Filoli Center?
Maintenance Manager: Build the Future of a Historic Icon
Are you a skilled facilities leader who appreciates the fine balance between historical craftsmanship and modern mechanical efficiency? Filoli is seeking a Maintenance Manager to oversee the care, preservation, and daily operations of our historic house, expansive gardens, and natural areas.
Position Type: Full-time, Year-round, Salaried, Benefit Eligible
Schedule: Typically Monday-Friday, 8:00am to 4:30pm (Includes nights & weekends as needed)
Salary Range: $101,000 to $111,000 (Depending upon candidate experience)
Under the general direction of the Director of Facilities, you will directly supervise and develop our Facilities Technician team, ensuring the estate remains safe, beautiful, and fully operational for staff and visitors alike.
Key Responsibilities
Operations & Preservation
Lead & Execute: Plan, schedule, and coordinate the daily work of the Facilities Technician team. Ensure all repairs and preventative maintenance meet high standards of quality and conservation.
Property Manager on Duty (PMOD): Serve as a key site representative on a rotating schedule, providing operational support, decision-making, and cross-departmental coordination.
Systems & Data: Maintain meticulous records of repairs, renovations, and janitorial needs using a Computerized Maintenance Management System (CMMS) and tools like Monday.com.
Inspections & Inventory: Conduct regular walkthroughs of all structures and mechanical systems (HVAC, plumbing, electrical). Manage the department's tool inventory and material purchasing.
Safety, Security, & Emergency Response
Emergency First Responder: Emergency Response Team (ERT) member. Manage fire/intrusion detection systems and respond to alarms or estate emergencies within a strict 20-minute window when on duty.
Compliance: Enforce safety standards, deliver basic training, and maintain documentation for safety programs and accident prevention for Facilities department and generally in conjunction with the ERT.
People & Culture Leadership
Team Development: Recruit, train, and coach the Facilities Technician team. Build a high-trust culture rooted in transparency and Radical Candor.
DEAI Commitment: Advance Filoli’s dedication to a racially equitable organization by integrating an equity lens into daily operations, communication, and team management.
What You Bring
Experience: 5–7 years of directly related experience in building, property, or estate maintenance (historic preservation is highly preferred), alongside at least 3 years of experience leading maintenance teams.
Education & Certifications: High School Diploma/GED required (Trade school or Associate's degree preferred). Active trade certifications in electrical, plumbing, or HVAC are major pluses. A valid Driver’s License is required.
Technical & Tool Savvy: Strong technical proficiency in essential residential trades. Comfort operating general maintenance tools (table saws, drills) and outdoor equipment (chainsaws, chippers).
Adaptive Skills: Strong computer proficiency (Google Suite/Microsoft Office), a collaborative approach to budget management, and the organizational agility to balance day-to-day work with special event demands.
Physical Readiness: Ability to lift/carry up to 60 lbs, climb extension ladders, navigate uneven terrain, and move quickly in emergency scenarios.
How to Apply
If you are an agile, community-minded leader ready to protect one of California’s finest historic treasures, we want to hear from you. Please submit your resume and cover letter through the Filoli Careers Portal - Apply Today!
Salary : $101,000 - $111,000