What are the responsibilities and job description for the Office Administrator position at Field Studio Landscape Architects?
About the Role
We’re seeking a proactive, detail-oriented Office Administrator to join our team in Bozeman, Montana. This is an in-person position that provides essential administrative support to help our landscape architecture studio operate efficiently and professionally.
In this role, you’ll work closely with our Studio Manager and Principals to support day-to-day operations. Responsibilities include coordinating administrative tasks, assisting with bookkeeping, managing office logistics, and supporting proposal development. We’re looking for someone who is highly organized, self-motivated, detail-oriented, and able to thrive in a collaborative, fast-paced environment.
What You’ll Do
Office Administration
- Coordinate schedules, travel, and internal communication
- Assist Studio Manager with bookkeeping, data entry, and research
- Procure office supplies and manage software subscriptions
- Coordinate IT setup for new staff
Operations & Events
- Support general office organization and cleanliness
- Help plan internal events and seasonal initiatives (e.g., holidays, client gifts)
- Perform additional administrative and operational duties as assigned
Communications
- Maintain mailing lists and branded office materials
- Track RFQ/RFP opportunities and support proposal development
- Assist with creation of project sheets, presentations, and more
- Assist with coordination of project photography and manage digital image library
- Assist with posting social media content (Instagram, Facebook, LinkedIn)
What You’ll Bring
- Experience in office administration or related role
- Excellent organizational, written, and verbal communication skills, with a proactive, can-do attitude
- Proficiency in Adobe Creative Suite and Microsoft Office
- Familiarity with social media platforms such as Instagram and LinkedIn
- A self-motivated, adaptable approach and a willingness to learn new skills
- Experience with Deltek Ajera is a plus
Expected Hours
- 30 - 40 hrs/wk
- We are open to considering a part-time schedule for the right candidate, based on experience and qualifications, with a minimum commitment of 30 hours per week.
Compensation
- Hourly Rate: $24–$28/hour
Benefits
- Flexible work schedule for healthy work/life balance
- Paid PTO: vacation and sick time
- Paid holidays
- 401(k) with employer match
- 100% employer-paid Health Insurance
- Health Savings Account
- Vision Insurance
- Dental Insurance
- Life Insurance
- Annual bonuses
- Continuing education and shared expenses for professional development
- Dog-friendly office
- Fun staff events & excursions — past events have included river floats, camping trips, holiday parties, ski days, team charrettes, and happy hours
Resume Submittal
Please email a PDF of your cover letter and resume (with references) to: .
No phone calls, please.
About Field Studio
Field Studio Landscape Architects aims to harmonize human and natural environments through thoughtful, place-based design. Our portfolio includes a wide range of projects—from rural ranches and residential design to community and public work—across the Northern Rockies. As a small, collaborative studio, we value innovation, ecological sustainability, landscape diversity, and long-term design solutions. Our work is rooted in strong relationships, both with our clients and the landscapes we serve.
Learn more at: www.fieldstudiola.com
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
Salary : $24 - $28