What are the responsibilities and job description for the Accountant / Accounting Assistant position at Fibersmith?
Position Overview
The Accountant / Accounting Assistant supports the Senior Accountant with daily, monthly, quarterly, and year-end activities. This role handles core accounting tasks in QuickBooks Desktop, collaborates across teams, communicates with customers and vendors, and looks for ways to streamline and improve processes.
Essential Duties & Responsibilities
- Track, code, and enter expenses in QuickBooks Desktop.
- Create and send monthly customer invoices; record payments and make deposits.
- Record and reconcile credit and debit card transactions; manage monthly credit card reconciliations.
- Provide backup for bi-weekly payroll processing and record related payroll expenses and liabilities.
- Help maintain accurate employee payroll information.
- Attach and organize source documents for all relevant QuickBooks transactions.
- Maintain clean vendor and customer lists; resolve duplicates and ensure accurate setup.
- Maintain vendor records for tax purposes (e.g., W-9 collection); assist with 1099 preparation.
- Review financial transactions regularly for accuracy and completeness; research and resolve discrepancies.
- Assist the Senior Accountant and Payroll Accountant with year-end close and tax filings.
- Communicate professionally with customers and vendors regarding billing, payments, and account questions.
- Identify and recommend process improvements to increase accuracy and efficiency.
- Collaborate effectively with team members and other departments.
Skills & Qualifications
- Strong attention to detail and accuracy.
- Self-motivated with solid time management; meets deadlines reliably.
- Clear, proactive communicator (written and verbal).
Required Experience & Education
- Corporate/industry accounting experience.
- Experience with QuickBooks Desktop.
- Accounting or related degree/certificate.