Office Manager

Job Summary
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, exceptional communication abilities, technical knowledge and a solid background in office management. This role involves managing administrative tasks, assisting support staff, and coordinating various office activities to enhance productivity and efficiency.

Duties

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Manage schedules, appointments, and calendars for team members.
• Maintain knowledge of product pricings, and service capabilities as well as promotions.
• Schedule site visits with potential customers to assist with installation.
• Assist business sales team with administrative duties as assigned.
• Manage the prospecting plan development and execution of new accounts.
• Handle vendor management, including negotiating contracts and maintaining relationships.
• Maintain accurate records through bookkeeping and filing systems.
• Utilize QuickBooks for financial tracking and budgeting purposes.
• Ensure effective communication within the team and with external stakeholders.
• Implement office policies and procedures to improve operational efficiency.

Skills

• Proven experience in office management or a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Familiarity with Accounts Receivable is a plus.
• Proficient in QuickBooks and other bookkeeping software.
• Experience with schedule management, calendar management, and multi-line phone systems.
• Ability to train staff effectively while fostering a collaborative team environment.
• Knowledge of clerical duties such as filing, data entry, and document preparation.
• Strong supervisory experience with a focus on team management. Join our dynamic team as an Office Manager where you can utilize your skills to create an organized and productive workplace!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person