What are the responsibilities and job description for the Accounts Payable Manager position at Fervo Energy?
Description
As the Accounts Payable Manager, you will lead all aspects of Fervo’s AP function, including invoice processing, vendor management, payment execution, and AP-related close activities. You will partner closely with Accounting, FP&A, and Operations to ensure accurate expense recognition, strong internal controls, and efficient cash management.
This role will also be responsible for building team structure, improving processes, and implementing best practices to support a growing, operationally complex energy company. This position will report to our Assistant Controller.
Requirements
Responsibilities
AP Operations & Process Ownership
Fervo Energy has offices in Houston, TX, Golden, CO, Reno, NV, Oakland, CA, and Salt Lake City, UT. This position will be eligible for some hybrid work flexibility, but regular in-office presence at our Houston Office will be required.
As the Accounts Payable Manager, you will lead all aspects of Fervo’s AP function, including invoice processing, vendor management, payment execution, and AP-related close activities. You will partner closely with Accounting, FP&A, and Operations to ensure accurate expense recognition, strong internal controls, and efficient cash management.
This role will also be responsible for building team structure, improving processes, and implementing best practices to support a growing, operationally complex energy company. This position will report to our Assistant Controller.
Requirements
Responsibilities
AP Operations & Process Ownership
- Own the end-to-end accounts payable function, including high-volume invoice processing, coding, approvals, and payment execution.
- Establish and enforce scalable AP processes, policies, and controls to ensure accuracy, consistency, and audit readiness.
- Review invoice coding and oversee correction processes to ensure alignment with financial reporting requirements.
- Drive continuous improvement initiatives to streamline workflows, reduce manual effort, and increase efficiency.
- Maintain accurate documentation, procedures, and operating manuals for all AP processes.
- Lead AP-related month-end close activities, including accrual preparation and reconciliation of AP subledger to the general ledger.
- Partner with Accounting and Operations to ensure accurate and timely expense recognition.
- Perform analytical reviews and resolve discrepancies across vendor accounts and financial records.
- Support audit processes by ensuring complete, well-organized documentation and timely responses.
- Facilitate vendor relationships, ensuring timely communication, issue resolution, and strong external partnerships.
- Manage weekly payment runs, including proposal creation, review, and execution.
- Ensure duplicate payment prevention, statement reconciliations, and overall payment accuracy.
- Maintain strong controls around disbursements and cash management processes.
- Lead 1099 reporting and ensure compliance with all relevant tax and regulatory requirements.
- Ensure proper recordkeeping of transactions to support audits and tax preparation.
- Maintain compliance with internal policies and external accounting standards.
- Partner with FP&A to support cash forecasting related to AP and payment timing.
- Provide visibility into payables, vendor obligations, and working capital trends.
- Drive initiatives to improve discount capture and optimize payment timing.
- Build, lead, and develop the AP team, providing clear accountability and performance expectations.
- Establish team structure and processes that support scale and operational excellence.
- Mentor team members and elevate overall capability, accuracy, and ownership within the function.
- Partner in hiring and performance management to ensure a high-performing team.
- 12–15 years of progressive experience across accounts payable and broader accounting functions, with clear ownership of AP operations in a high-volume environment.
- Demonstrated experience building or restructuring AP functions—establishing processes, controls, and team structure in a scaling organization.
- Strong command of month-end close integration, including accruals, subledger-to-GL reconciliations, and expense recognition.
- Proven ability to lead teams with accountability, including performance management, process enforcement, and raising the bar on execution quality.
- Deep understanding of AP controls, vendor management, and payment processes, with a track record of reducing errors and improving cycle times.
- Experience partnering cross-functionally (Accounting, FP&A, Operations) to ensure alignment between financial reporting and operational activity.
- High attention to detail paired with the ability to identify root causes and drive process improvements, not just execute tasks.
- Comfort operating in a fast-paced, build-oriented environment with evolving systems and priorities.
- Experience in upstream oil & gas, energy, infrastructure, or other asset-heavy / field-driven industries.
- Hands-on experience with ERP systems (Quorum strongly preferred) and scaling AP workflows within those systems.
- Hands-on experience with OpenInvoice
- Direct ownership of 1099 reporting and AP-related compliance processes.
- Experience supporting audit processes and maintaining audit-ready documentation.
Fervo Energy has offices in Houston, TX, Golden, CO, Reno, NV, Oakland, CA, and Salt Lake City, UT. This position will be eligible for some hybrid work flexibility, but regular in-office presence at our Houston Office will be required.