Office Admin / Accounting

Job Summary

We are seeking a dynamic and detail-oriented Office Admin / Accounting professional to join our team! This role offers an exciting opportunity to manage essential administrative functions while supporting our accounting operations. You will play a vital part in maintaining accurate financial records, ensuring smooth office workflows, and assisting with various bookkeeping and accounting tasks. If you thrive in a fast-paced environment, possess strong organizational skills, and have a passion for numbers, this position is perfect for you! Join us and contribute to our mission of delivering exceptional service through efficient financial management and office administration.

Duties

• Ability to work in a fast-paced environment with continuous interruptions.
• Collaborate and assist other departments to ensure efficient workflow and accuracy
• Must have good oral and written communication and organizational skills.
• Ability to organize workload for timely accomplishment of work.
• Ability to communicate with all Company employees/customers/suppliers in a businesslike and professional manner.
• Must have strong analytical skills.
• Possess strong overall office skills, including use of computers, their applications, and other office equipment.
• Answer incoming phone calls.
• Check customers/employees in and out.
• Process payments and invoices.
• Assist with daily office operations.
• Keep the reception area clean and organized.
• Process and review invoices for accuracy and appropriate documentation.
• Manage pay applications, ensuring timely and accurate submission and processing.
• Maintain vendor files and handle vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Assist in month-end closing and accruals.
• Maintain accurate records and documentation for all accounts payable transactions.
• Assist with audits and provide necessary documentation.

Requirements

• Bilingual (English/Spanish) preferred
• Strong proficiency in accounting software such as QuickBooks Online, Xero, Sage, or similar platforms; experience with QuickBooks is highly preferred
• Skilled in spreadsheet management using Excel or other spreadsheet tools for data analysis and reporting
• Experience with payroll processing, accounts payable/receivable management, and general ledger reconciliation
• Strong organizational skills with attention to detail; ability to handle multiple tasks efficiently in a fast-paced environment

Pay: Up to $18.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $18