Executive Administrative Assistant/manager

Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant/Manager to support our leadership team and ensure the smooth operation of our office environment. This role offers an exciting opportunity to coordinate complex schedules, manage administrative functions, and contribute to the overall efficiency of our organization. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with a passion for delivering exceptional administrative support. Join us to be a vital part of a vibrant team committed to excellence and growth!

Duties

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Handle phone etiquette with professionalism across multi-line phone systems, screen calls, and direct inquiries appropriately.
• Organize and maintain files, documents, and records through efficient filing systems—both physical and digital—ensuring easy retrieval.
• Assist with event planning for company meetings, conferences, and special events, including logistics coordination and vendor communication.
• Manage office operations such as supply procurement, equipment maintenance, and overseeing front desk activities to create a welcoming environment.
• Perform data entry, bookkeeping tasks using QuickBooks or similar software, and handle basic invoicing or expense tracking.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents for accuracy, and transcribing meeting notes as needed.
• Utilize office management skills to streamline workflows, improve processes, and enhance overall office productivity.

Experience

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and familiarity with office equipment such as multi-line phones and fax machines.
• Strong organizational skills with keen attention to detail in proofreading, data entry, filing systems, and transcription tasks.
• Knowledge of bookkeeping software like QuickBooks along with basic bookkeeping practices including invoicing and expense management.
• Excellent communication skills—both verbal and written—and a professional phone manner that fosters positive interactions with clients and team members alike.
• Ability to handle confidential information discreetly while managing multiple priorities efficiently. Join us as an Executive Administrative Assistant/Manager to empower our leadership team through exceptional organizational support while contributing to a thriving workplace environment!

Job Types: Full-time, Part-time

Pay: $24.91 - $30.01 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $30