What are the responsibilities and job description for the FCMC Executive Assistant position at FCM - First Community Mortgage?
- Completes a broad variety of administrative tasks for the President of FCMC
- Serve as the primary point of contact for internal and external customers on all matters pertaining to the President.
- Mortgage reporting through Encompass and nCino, or similar platform
- Maintain department calendars and schedules
- Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
- Review invoices and route for proper approval
- Run and process department reports
- Serve as Office Manager, tracking inventory and processing supply orders
- Answer main phone lines and route appropriately
- File necessary paperwork
- Provide event management support as needed
- Regular and predictable attendance and punctuality
- Other duties as assigned
Physical Requirements:
- Must be able to remain in a sitting stationary position for extended periods of time
- Constantly operate a computer and other office machinery
- Ability to lift up to 25 pounds
FNBT is an equal opportunity employer.
- At least 18 years of age
- High school diploma or equivalent
- Bachelor's degree in related business field, preferred
- 3 years' experience as an Executive Assistant, Administrative Assistant, Personal Assistant or similar role, preferably supporting C-level executives
- Financial or Mortgage Banking experience preferred
- Experience with reporting in Encompass, nCino, or similar platform preferred
- Advanced knowledge of Microsoft Office Suite
- Technical proficiency in office related equipment
- Must have ability to exercise good judgement in a variety of situations
- Must be able to perform at a high level of professionalism and exercise the utmost discretion
- Must be able to work independently on projects, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and confidentiality.
- Must be proficient in attention to detail and exactitude
- Outstanding organizational and communication skills
- Must successfully pass background investigation according to company policy
- Must be able to get along with co-workers and work effectively in a team environment