Project Administrator

Reports To: Area Manager

Position Summary

The Project Administrator supports the entire project management and field operations teams to optimize the profitability of company projects. The primary purpose of the Project Administrator is to provide clerical and organizational support to the project and field teams. The Project Administrator shall conduct business professionally, strive for team excellence, and always emphasize Faulconer’s Core Values.

Primary Job Responsibilities

• Purchase Orders & Subcontracts - development, execution, entry, and change management in Viewpoint.
• Subcontractor Pay Applications including reviews for compliance, obtaining approval, and lien waivers.
• Client payment applications and lien waivers utilizing Viewpoint, Textura, GC Pay, etc.
• Code project invoices (project material, trucking, RSWA, etc.) for Project Managers.
• Prepare budget downloads and add cost codes into Heavy Job as needed.
• Assist in new vendor setup including W-9 & verifying insurance information.
• Scheduling new hire orientations, completing associated paperwork, and organizing required training.
• Miss Utility set up and tracking.
• Upload latest plans and specifications into Procore as requested by project team
• On-site Field Staff Training (Heavy Job, Procore, etc.)
• Communication and Coordination with Field Staff about upcoming training
• Process Tracking to include internal follow-up with Operations Team and external project surveys.
• Coordinate and set up reservations (lunches, meetings, parking passes, hotels, etc.)
• Other duties as assigned.

Position Expectations

• This position operates in both an office and on construction sites
• Will be exposed to various weather conditions, working around moving machinery/equipment, excessive noise, and dust/dirt on job sites
• Will be required to wear Personal Protective Equipment such as protective eyewear, safety vests, hard hats, and appropriate footwear

Preferred Qualifications

• Detail oriented and organized
• Ability to effectively prioritize and execute tasks quickly and accurately
• Excellent verbal, written and interpersonal communication skills, especially with Field Staff.
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Must be able to learn, understand, and apply new technologies (Heavy Job, Viewpoint, Procore, etc.)
• Proficient with the Microsoft Office Suite
• Familiarity with construction processes beneficial, but not necessary
• Spanish speaking beneficial, but not necessary

Work Authorization / Security Clearance

• Employee must be eligible to work in the United States.
• Drug screens are required after an offer is accepted, and continued employment is based on the initial drug screen and any future/random drug screens administered.
• A background check will be required.
• A confidentiality agreement may be required.
• Driving records may be required.
• Further clearance may be required by clients (i.e. government or military site access).

EEO Statement

It is the policy of Faulconer Construction Company, Inc. to assure that applicants and employees are treated without regard to their race, religion, sex, color, national origin, age, or disability. Such actions shall include employment, upgrading, promotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship and on-the-job training. Comments or complaints regarding matters described in the preceding paragraph should be directed to Human Resources. Correspondence directed to HR should be sent to 2496 Old Ivy Road, Charlottesville, VA 22903.