What are the responsibilities and job description for the Event Production Planning Manager position at FastTek Global?
- Michigan Central is a market leading hub for advancing new technologies and programs that address barriers to greater social, economic, and physical mobility comprised of 1.2 million square feet of multi-use real estate and 30 acres of inter-connected public space.
- Building on Detroit's rich history as an engine of change, the transformative Michigan Central project aims to strengthen the city's competitive advantages while inspiring collective action on the most pressing challenges at the intersection of mobility and society worldwide.
- The Event Production Planning Manager is a role that serves as the critical link between creative vision and event operational execution.
- This role ensures that events—ranging from large-scale private events and corporate conferences to experiential activations—are executed flawlessly, on time, and within budget.
- Pre-Production Planning: Establishing an integrated team for each event and ensuring the bridge between the creative concepts and execution is clearly defined and scoped.
- Operational Excellence: Managing complex timelines, load-ins, and run-of-show schedules.
- Strategic Sourcing: Identifying and managing best-in-class vendors and partners.
- Fiscal Responsibility: Precise budget forecasting and cost management.
- Risk Mitigation: Identifying potential bottlenecks and developing robust contingency plans.
- Financial Planning
- Financial Reporting
- Program Manage PM's & Projects
- Microsoft Office
- Program Management
- 5 years of progressive experience in live event production, with significant experience in both site coordination and technical direction.
- Bachelor's Degree
Pre-Production & Planning:
- Develop comprehensive production project plans, including master timelines, resource allocation, and critical path milestones.
- Collaborate with creative teams and Production Technical Director to determine the technical requirements (AV, lighting, sound, scenic) needed to bring event themes to life.
- Coordinate site visits to assess venue capabilities and constraints against event requirements.
- Create and manage detailed event production budgets, ensuring all costs are tracked and variances are communicated proactively.
- Ensure all necessary permits, agreements, insurance certificates, and safety documentation are secured.
- Collaborating with Purchasing and Finance, lead the RFP/RFQ (Request for Proposal/Request for Quote) process for production vendors, including staging, lighting, catering, talent, facilities, and security.
- Act as the primary point of contact for all internal stakeholders and external partners regarding production logistics until ready to hand off to the Site Coordinator and Technical Director.
- Manage the "Run of Show" (ROS) and production scripts, ensuring all cues (audio, visual, lighting) are synchronized.
- Ensure the load-in, set up, rehearsal, and strike phases are planned for, ensuring adherence to safety protocols and labor regulations.
- Coordinate complex transport and freight logistics for equipment and materials.
- Coordinate talent and speaker logistics, including green room requirements and technical briefings.
- Ensure post-event debriefs are conducted with stakeholders and vendors to verify venue is restored to its normal operational state and document any damage.
- Reconcile all production-related invoices and provide a final financial report.
- Facilitate Lessons Learned for internal continuous improvement.
At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !
FastTek Global is financially strong, privately held company that is 100% consultant and client focused .
We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Benefits
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
- Medical and Dental (FastTek pays majority of the medical program)
- Vision
- Personal Time Off (PTO) Program
- Long Term Disability (100% paid)
- Life Insurance (100% paid)
- 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019 , 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
Follow us on Twitter: https://twitter.com/fasttekglobal
Follow us on Instagram: https://www.instagram.com/fasttekglobal
Find us on LinkedIn: https://www.linkedin.com/company/fasttek
You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
AI & Hiring Disclosure
We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.
All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.
If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.
Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.
To learn more or exercise your rights, please contact us at info@fasttek.com.