Events Assistant

Events Assistant

Department: Parties & Events

Reports To: Events Director

Employment Type: Hourly

Pay: $25–$35 per hour

Location: In person at Fastbreak locations in New York City

About Fastbreak Sports

Fastbreak Sports is a New York City youth athletics organization offering basketball, flag football, cheer and dance, multi-sport, camps, leagues, teams, private coaching, parties, and special events. Since 2006, Fastbreak has grown into a family of programs across Manhattan that helps young athletes build skills, confidence, and community.

About the Role

The Events Assistant works directly with the Events Director to prepare and deliver birthday parties and special events, from the handoff after booking through execution. You’ll learn the process alongside the Director, handling family and vendor follow-up, event details, supplies, and hands-on preparation.

ResponsibilitiesParty Planning & Family Communication

• Join planning calls and follow up with families, usually two to three weeks before the event, to confirm guest counts, activities, add-ons, food, and requests.
• Answer family questions using the Director’s guidance, established packages, and pricing.
• Review custom requests and feasibility with the Events Director before making commitments; route pricing exceptions through the Booking Director.
• Update Event Sheets with final details, approved changes, and open decisions for the Director’s review.

Schedules, Vendors & Team Coordination

• Organize weekly event schedules; share reviewed Event Sheets and updates with the Weekend Operations Manager, Party Captain, and other teams.
• Confirm coverage with the Staffing Director, who staffs all locations; flag gaps to the Events Director.
• Coordinate vendors, food deliveries, rentals, entertainment, and equipment across locations; confirm arrival times, deadlines, and requirements.

Supplies, Customization & Preparation

• Learn to source, make, and assemble décor and backdrops within the Director’s plan and budget.
• Track supplies, equipment, décor, activity materials, and goodie bag inventory; give the Director a list of shortages and upcoming needs.
• Prepare goodie bags, party boxes, décor, and materials by event and location for transport and setup, following training and safety guidance.
• Work with the Booking Coordinator to keep package, calendar, and payment-related changes consistent.

Event Execution & Follow-Through

• Send final details and arrival information a few days before the event, after the Director’s review.
• Support weekend setup and party execution under the Events Director’s guidance, working alongside the Weekend Operations Manager and Party Captain, who direct on-site staff.
• Help with setup, transitions, resets, and last-minute logistics; flag changes needing the Director’s decision.
• Track family, vendor, and team follow-ups through completion; gather feedback, route post-event questions, and improve checklists.

Qualifications

• Experience in events, hospitality, customer service, administration, operations, or a related field is preferred.
• Strong organization and attention to detail across multiple events, locations, schedules, and deadlines.
• Clear, warm communication with families, vendors, and colleagues.
• Willingness to learn through shadowing and feedback, with a hands-on approach to packing, preparation, setup, and event work.
• Initiative, resourcefulness, and dependable follow-through, with judgment about when to act and when to ask for guidance.
• Comfort using Google Workspace, shared checklists, and booking or registration systems.
• Interest in creative party preparation and positive experiences for children; experience with decorating or making event materials is a plus.

How You'll Succeed at Fastbreak

• Learn the Director’s process and help the weekend team deliver the event each family expects.
• Keep event records and inventory accurate, anticipate missing details, and communicate changes early.
• Take on more responsibility as you learn, with the opportunity to advance into an Events Coordinator role once fully trained and ready to coordinate assigned events more independently under the Events Director’s leadership.

Schedule

Friday, Saturday, and Sunday availability is required. Expect to work every weekend, with additional weekday preparation and family follow-up. Days off are generally scheduled during the week, based on the event calendar.

Compensation & Benefits

Pay is $25–$35 per hour, based on relevant experience.

Benefits are provided according to Fastbreak’s policies and eligibility requirements.

Physical Requirements

The role involves computer and phone work, moving through party and facility spaces, preparing and arranging party materials, and helping with event setup and reset, with or without reasonable accommodation.

Equal Employment Opportunity

Fastbreak Sports is an equal opportunity employer. We make employment decisions without unlawful discrimination based on any status protected by applicable law and provide reasonable accommodations as required by law.

Pay: $25.00 - $35.00 per hour

Expected hours: 30.0 – 35.0 per week

Work Location: In person

Salary : $25 - $35