Payroll Specialist

About Us

Fashion Nova is one of the fastest-growing e-commerce brands in the world. In 2018, we were

named the #1 most-searched fashion brand on Google. Since then, we have continued to grow,

launching Fashion Nova CARES, NovaKIDS, Nova Beauty, and Maven Beauty. Even more

amazing launches are in the works as we speak!

At Fashion Nova, we are dedicated to bringing the customer the latest trends to make them look

and feel their best without the high price point. We deliver the hottest styles at lightning-fast

speed, ensuring that all are included with FashionNovaCURVE and NovaMEN. Wherever our

customer is, we are committed to bringing them the trends they love at the prices they love.

About The Role

We are seeking a temporary detail-oriented Payroll Specialist to join our HR team. You will be responsible

for processing payroll for approximately 3500 employees at the Fashion Nova DC. The schedule is Thursday-Tuesday, 3:30 PM-12:00 AM.

Responsibilities

• Work with new hires to complete new hire paperwork and enrollment in time clock for
  
  
  

hourly employees.

• Accurate and timely bi-weekly payroll processing for 3500 employees using ADP
  
  
  

Workforce Now platform for non-exempt employees.

• Ensure compliance with company policies, as well as federal / state payroll laws and
  
  
  

regulations.

• Work with managers to ensure employee payroll hours are submitted accurately and
  
  
  

approved on a timely basis every pay period, by regularly reviewing data within the time

clock system.

• Follow up with managers and employees if there are discrepancies on payroll time or
  
  
  

information.

• Communicate effectively in a manner that promotes trust and cooperation.
• Maintains employee records and data including status changes, schedule updates, pay
  
  
  

rate changes, etc.

• Other fun projects!
  
  
  

Required Skills

• Bachelor’s degree preferred
• Minimum of 2 years experience in processing payroll. Experience in benefits is nice, but
  
  
  

not required – we can teach you that!

• Experience using ADP Workforce Now, ADP Workforce Manager, ADP Onboarding and
  
  
  

Time clock and/or similar payroll platforms

• High degree of accuracy and detail orientation required
• Proficient in MS Office with strong Excel skills
• Strong work ethic and team player
• Ability to deal sensitively with confidential material and information
• Strong interpersonal (verbal and written) communication skills
• Organizational, multi-tasking, and prioritizing skills
• Bi-lingual Spanish is required
  
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an Business Systems Analyst. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Sitting/Standing: Will be required to sit for extended periods while working at a desk, using a computer, and attending virtual meetings. Occasional standing may be required during in-person meetings or when visiting different departments.
• Walking: The role may require walking through the warehouse or office space to engage with associates, observe operations, or attend team meetings.
• Typing and Computer Use: Frequent use of a computer, keyboard, and mouse for email correspondence, data entry, and accessing software. This includes typing for long periods to update records, create reports, and communicate with employees.
• Communication: Clear verbal communication is necessary, including speaking with employees in person, on the phone, or via video conferencing. Active listening skills are required to understand employee concerns and provide effective support.
• Light Lifting: Occasionally it may be required to lift or move items such as files, small office equipment, or boxes up to 15 pounds when assisting with department-related tasks or organizing materials.
• Visual and Auditory Demands: Ability to visually review documents and reports, as well as monitor employee performance and wellbeing through meetings, observations, and discussions. Hearing and understanding verbal communication is essential for effective interaction with employees.
  
  
  

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and/or federal law.

NOTICE AT COLLECTION