Middle School Athletic Coordinator (Stipend Position)

POSITION DESCRIPTION: MIDDLE SCHOOL ATHLETIC COORDINATOR

POSITION OVERVIEWPosition Title:Middle School Athletic Coordinator (Grades 7–8)Supervisors:Middle School Principal & Feeder High School Athletic DirectorTarget Student Population:Grades 7th and 8thDepartment / School:Middle School Athletics & Activities / Farmington Municipal SchoolsEmployment Status:Stipend Position (In addition to primary teaching duties)

General Job Description

The Middle School Athletic Coordinator works in close correlation with the school administration and the feeder High School Athletic Director to promote, direct, and coordinate the athletic and activity programs for 7th and 8th-grade students. This position ensures that middle school athletic programs align with district standards, promote high academic achievement, foster sportsmanship, and support athletic skill development designed to prepare student-athletes for high school competition. This position is in addition to primary teaching duties and is compensated via stipend.

Key Collaboration & Leadership Roles

• Correlation with Feeder High School Athletic Director: Collaborates continuously with the feeder High School AD to align athletic philosophies, skill progression models, safety protocols, coaching expectations, and program strategies across all 7th–12th grade vertical sports pathways.
• Correlation with Middle School Administration: Works under the direct supervision of the Middle School Principal and administrative team to ensure athletic programs support overall school goals, academic standards, student discipline policies, and positive school culture.
  
  

Essential Duties & Responsibilities

• Program Leadership & Staff Support
• Promotes the success of 7th and 8th-grade student-athletes by maintaining an inclusive, equitable culture supporting academic achievement and high-quality athletic programming.
• Organizes and coordinates professional development and learning opportunities for middle school coaches in alignment with high school program goals and district policies.
• Maintains current files on rules, regulations, and bylaws established by the district, NMAA, and individual sport sponsors/coaches.
• Investigates complaints or reports of rule/policy infractions, resolving issues or recommending appropriate action to the school principal and feeder high school AD.
• Operations & Event Coordination
• Schedules and manages daily operations, athletic facilities, and home middle school sporting events for 7th and 8th grades.
• Arranges for necessary event workers at home games (ticketing, bench/table officials, public address, custodial, security) and oversees proper compensation process.
• Oversees middle school concession operations during post-school athletic events.
• Coordinates transportation schedules for middle school extra-curricular and athletic away events.
• Ensures schedules are entered in the designated platform to ensure officials are scheduled for competitions.
• Confirms games weekly with opposing teams.
• Ensures proper hospitality and professional accommodations for visiting teams, coaches, fans, and contest officials.
• Coordinates facilities usage requests by outside school groups and assists in fee, payment, and insurance documentation collection as needed.
• Student Eligibility, Health & Safety
• Coordinates with middle school coaches, sponsors, and the school registrar to verify academic eligibility for all 7th and 8th-grade participants.
• Ensures all participants have completed required physical examinations, medical history clearance, emergency contact details, and insurance forms prior to participation.
• Maintains accurate records of injuries and athletic accidents, following required district reporting procedures.
• Promotes drug, alcohol, tobacco, and steroid-free lifestyle programs across all middle school athletic teams.
• Facilities, Inventory & Resource Management
• Plans for and manages middle school athletic resources, including allocated budget, facilities, equipment, and scheduling.
• Coordinates with school principals, maintenance, custodial staff, and the District Chief of Operations for the maintenance, safety, and physical improvement of athletic facilities.
• Ensures supply, equipment, and uniform needs for 7th and 8th-grade teams are identified; compiles prioritized requests, manages procurement, and oversees inventory storage, distribution, and repair.
• Co-Curricular & Community Relations
• Coordinates co-curricular and extra-curricular clubs, student organizations, and activities (e.g., cheer, pep squad, music, student government) as assigned.
• Promotes positive public relations, sportsmanship, team pride, respect for officials and opponents, and maximum student participation across 7th and 8th grades.
• Serves as a spokesperson and advocate for middle school athletics within the school and local community.
• Accepts other duties and responsibilities as assigned by the immediate supervisor or District Athletic Director.
  
  

Qualifications

• Education / License: Bachelor's degree and valid teaching and coaching license as required by the State of New Mexico.
• Credentials: First Aid / CPR Certification; completion of required NMAA coaching licenses/courses or ability to obtain.
• Experience: Prior teaching and/or coaching experience at the middle school or high school level preferred.
• Skills: Excellent organizational, time management, communication, and interpersonal skills; ability to work collaboratively with administrators, high school athletic directors, coaches, parents, and middle school students.
  
  

Physical Requirements & Work Environment

Physical Requirements: Ability to perform essential job duties and access all athletic environments (gymnasiums, athletic fields, outdoor facilities). Requirements include sitting, standing, walking, lifting/carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, and moving light athletic equipment/furniture.

Equipment & Technology: Proficient in operating multimedia equipment, scoreboards, sound systems, district athletic management software, and current communication technology.

Work Environment: Work is performed in classrooms, gymnasiums, and outdoor sports fields across varying noise levels, weather conditions, and temperatures. Frequent interruptions are routine. After-hours, evening, and occasional weekend supervision of games and events is required. Flexibility, patience, and self-motivation are essential.

Terms of Employment

Salary stipend and work calendar established annually by the Farmington Municipal Schools Board of Education. Contract days specified per district teacher/extra-duty schedule. Performance will be evaluated annually by the Middle School Principal in coordination with the High School Athletic Director.