Accounts Payable Specialist

Ensures accurate, timely, and controlled accounts payable processing for the Association, including vendor invoices, employee expenses, payments, and corporate card activity. Maintains compliance and fraud-prevention controls, resolves accounting exceptions, and supports tax-reporting requirements to protect financial integrity and meet processing deadlines.

The Accounts Payable Specialist builds foundational knowledge and skills to contribute to core work within the team. Team members focus on learning processes, applying guidance from more experienced colleagues, and delivering accurate work in a supportive, structured environment. They are developing confidence, strengthening capability, and gaining familiarity with our systems, relationships, and expectations.

• Processes and reconciles vendor invoices and employee expenses to ensure accurate coding, authorized spending, complete documentation, and timely payment. 
• Ensures the accuracy and integrity of accounts payable transactions by conducting quality reviews of invoices, payments, vendor records, and accounting entries, identifying and resolving discrepancies before processing.
• Reconciles accounts payable system reports with general ledger and subsidiary ledger balances, investigating and resolving variances to maintain accurate financial records.
• Identifies, analyzes, and corrects payment and accounting exceptions, including duplicate invoices, mis-posted transactions, missing entries, incorrect payment amounts, timing differences, and vendor account discrepancies. 
• Schedules payments, captures available discounts, and resolves invoice, payment, and documentation discrepancies with internal and external partners. 
• Administers the corporate card program, including card issuance, limit changes, cancellations, and transaction monitoring to reduce misuse and fraud risk. 
• Maintains W-9 documentation and IRS-reportable transaction records, including cash-reporting data, to support accurate and compliant tax reporting.
• Completes assigned tasks accurately by following established processes, guidance, and quality standards.
• Applies direction from more experienced team members to build skill, confidence, and reliability.
• Maintains organized, complete, and dependable work products that support team workflow.
• Asks questions to clarify expectations and deepen understanding of systems, processes, and procedures.
• Contributes to team goals through collaboration, communication, and consistent follow-through.
• Identifies opportunities to strengthen personal work habits, accuracy, and efficiency as skills develop.

• High School Diploma/GED with 3 years relevant experience required. 
• Bachelor's degree is preferred.
• Proficiency with computer applications, including strong experience with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) preferred.
• Demonstrated attention to detail with the ability to produce accurate, high-quality work preferred.

While performing the responsibilities of this role, team members typically sit for extended periods, use hands for computer and office tasks, and communicate verbally. Standing or walking may be required on a frequent basis, with occasional reaching, lifting, or moving items weighing up to ten pounds. Vision requirements include close and distance vision. The work environment generally involves a moderate noise level.

This role requires sustained mental focus, problem-solving, and the ability to manage multiple tasks, with extended computer use common. Some positions may include additional physical or mental requirements related to driving, such as holding a valid driver’s license and the ability to travel long distances.

Reasonable accommodations will be considered to enable individuals to perform the essential functions of the role.